Tag Archives: ProCard

UPS CampusShip Now Paid Through ProCard

We are happy to announce that UPS CampusShip charges will now be paid by University ProCard. Effective immediately, Distribution Services will end the practice of billing departments monthly for UPS mailings, which includes a 13% surcharge. Instead, all charges to UPS CampusShip accounts will be paid through the account holder’s ProCard.
This change is being implemented for a number of reasons:
  • Saves campus departments money by eliminating the 13% surcharge applied to all Distribution Services billings.
  • Provides more detailed information on mailing expenses – Approving Officials will see charges for each mailing rather than one lump sum.
  • Helps streamline the payment process, eliminating inefficiencies.
FinanceConnect will send a separate message to UPS CampusShip account holders which will include instruction on:
  • Setting up their account to bill to a ProCard
  • Reconciling UPS CampusShip charges on their ProCard Reconciliation Report
  • How to handle situations where the UPS CampusShip account holder does not have a ProCard

At this time, payment through University ProCard is only available for UPS CampusShip, not at UPS Stores or for FEDEX. If you are a FEDEX User and would like to establish a UPS CampusShip account, please contact Distribution Services at (408) 924-1590.

Printing Services

With the recent announcement of OfficeMax Impress, providing printing products and services, departments now have an expanded choice and ordering flexibility for printing requests. We encourage and remind campus departments to utilize the following preferred options for their printing needs:

 A.S. Print Shop – Official Campus Printing and Copy Services Provider

  • Provides quality printing and copying service to SJSU staff, faculty and students.
  • Easy and fast ordering process.
  • Located on-campus at Hoover Hall.
  • Requesters can provide their department chartfields to charge order to.
  • For more info, visit A.S. Print Shop.

 

OfficeMax ImPress – Off-Campus Preferred Vendor

  • Offers a variety of printing products and services.
  • Full digital on-line ordering process.
  • Quick turnaround time.
  • OfficeMax and ProCard access is required to place orders.
  • For more info, visit  OfficeMax Procurement Pathway.

 

Sierra Office Supply & Printing

  • The university’s primary vendor for SJSU logo stationary: business cards, letterheads, and envelopes.
  • Sierra Office and ProCard access is required in order to place orders.
  • For more info, refer to How to Get Products/Services’ Printing section.

 

Requisition

  • A Requisition is to be submitted in the Financial Transaction Services (FTS) system for the following types of requests:
    • Promotional products such as mugs, t-shirts, and pens.
    • Printing requests that cannot be fulfilled by the above vendors.
  • For more info, refer to How to Get Products/Services’ Printing section.

OfficeMax- Changes and New Service

Contracts & Purchasing Services announces some changes to OfficeMax.

The CSU Chancellor’s Office has been exploring ways to reduce expenses. It has been determined that substantial savings can be achieved by making adjustments to the CSU’s office supply purchases. As a result, on October 1, 2012, campuses will implement the auto-substitution program of about 1,700 products available from OfficeMax for economically priced, equivalent products.

The auto-substitution of products purchased through OfficeMax is not new to campuses: toner cartridges and paper products have always been substituted for ones with recycled content. This new program applies to a broader scale of products and we believe this change will have few, if any, effects to end users.

And now for some exciting news-

We are happy to introduce to the campus a new quick printing service that will bring you enhanced printing capabilities while providing significant cost savings to campus departments.

The university’s new preferred printing vendor is OfficeMax ImPress. OfficeMax ImPress offers an online system that combines ordering flexibility with a set of new and easy to use features for your printing needs. Also, because OfficeMax is our official office supply vendor, the same low prices we receive from them for business products will extend to print orders from OfficeMax ImPress.

Count on OfficeMax ImPress for all your printing needs, including:

  • Color and black & white printing and copying
  • Presentations and proposals
  • Desktop publishing and design services
  • Brochures, forms, flyers, postcards, and announcements
  • Binding and finishing
  • Binding, mounting, folding and laminating
  • And much more!

Additional Information about auto-substitution and OfficeMax ImPress will be delivered at the Finance What’s Up? Fall 2012 presentation scheduled for Thursday, September 27 at 2 p.m. in Engineering 189.