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Distribution Services: Delay in Main Campus Deliveries 7/25/2014

July 25th, 2014 by FinanceConnect

Please be advised that today’s mail and parcel deliveries may be delayed due to the active shooter exercise taking place at MLK Library this morning. We apologize for any inconvenience.

Please contact Salvador Campos, Distribution Services Manager, at 4-1592 if you have any questions.

Fiscal Year 2013-14 Close

July 21st, 2014 by FinanceConnect

For employees responsible for department budget and financial management, fiscal year 2013-14 is now closed in CFS (Common Financial System); therefore there will be no more transactions or adjustments for that year.  Final financial reports for the year are now available in the Data Warehouse.

All periods in fiscal year 2014-15 are now open. The Budget Office will transfer funds to departments for encumbrances that were outstanding on June 30, 2014 in funds 70000 (Operating Fund) and 70012 (SSETF Fund) by Friday, July 25.

SSETF Fund 70012 will remain open to accommodate the encumbrances from last year. Due to the unbundling of SSETF, new funds were created and they are SSETF-IRA (Fund 70018), SSETF-Student Success (Fund 70019), and SSETF-Course Support (Fund 70020). Please begin to use these new funds. Be sure to check your LCD Setup Audit report to ensure that the new fund is appropriately set up correctly for July payroll.

Fund balances for trust funds will be transferred to departments by the end of July (7/31).

 

Finance Open Lab Schedule for August to December

July 11th, 2014 by FinanceConnect

Several Finance Open Labs have been scheduled from August to December 2014. Please refer back to this announcement for schedule changes.

Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance systems: CFS, FTS and CFS Data Warehouse report. Come to an open lab for help on a number of topics:

    • Understanding procurement and finance policies and guidelines
    • Entering Requisitions or Travel Authorizations/Reimbursements in FTS
    • Managing PO encumbrances
    • Assistance in reviewing financial activity in a CFS Data Warehouse report
    • Navigating the Finance website
    • Recording receipts and inspections
    • Reviewing PO/requisition information in CFS
    • Locating payment status of a Direct Payment or Reimbursement

All labs run on Fridays from 9:00 a.m. to 11:00 a.m. in Clark Hall 505 on each of the days listed below. Be sure to bring your login information with you.

    • Aug. 1
    • Aug. 29
    • Sept. 12
    • Sept. 26
    • Oct. 10
    • Oct. 24
    • Nov. 7
    • Nov. 21
    • Dec. 5

Employees in need of training to access the finance systems should refer to the Training section of the Finance website for finance course requirements. If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

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