October Accounting Period Close

For employees who track or manage department budgets, please note that the month of October 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a September journal date. October transactions can still be entered into the GL system, but the journal date must be 11/1/2018 or later. The current period open is November 2018.

November LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for November 2018 payroll must be received by Finance Support no later than Tuesday, November 20th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

IMPORTANT CHANGE: For faculty who are on release time, employee profile requests are no longer required. Please review the new Reimbursed Time Authorizations guidelines.

We cannot guarantee that requests for changes received after the deadline will be captured for the November payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2018/19 will reflect regular/negative pay for the months of July 2018 through June 2019; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2018 through May 2019. Positive pay for Fiscal Year 2019/20 will reflect expenditures for the twelve month period of June 2019 through May 2020.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.

New Accountant III Lead – Tax, Student Financial Services, and Asset Management

A message from Director of Accounting Jane Zacchia:

I am pleased to announce Helen Lau has been promoted to Accountant III Lead – Tax, Student Financial Services and Asset Management. Helen is a licensed CPA in the State of California with more than 25 years of experience. She started with SJSU in 2014 as a Tax Specialist and has successfully managed the university’s Unrelated Business Income Tax and Non-Resident Alien Tax reporting. Most recently, Helen has been helping the Student Financial Services Team provide excellent customer service to our students and working with the Plant Accountant in the analysis and determination of capital assets accounting and reporting.

Please join me congratulating Helen to her new position as an Accountant III Lead in Accounting Services.