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CFS Temporarily Unavailable on Dec. 17, 2014

December 11th, 2014 by FinanceConnect
Starting at noon, Wednesday, December 17, until 8:00 a.m. on Thursday morning, December 18, CFS will be unavailable due to maintenance to be performed by CMS Technical Services (Chancellor’s Office).
All of our other systems will be available during this time, including FTS and the Data Warehouse. However, the regularly scheduled nightly processes to distribute FTS transactions will be suspended that night, causing a one-day delay processing time. We have not been informed that the Data Warehouse will not be refreshed during this down-time, so please be aware that this is a possibility.
Please contact FinanceConnect at financeconnect@sjsu.edu or  4-1558 if you have any questions.

Finance Open Lab Schedule for January to June 2015

December 11th, 2014 by FinanceConnect

Finance Open Labs have been scheduled from January to June 2015. Please refer back to this announcement for schedule changes.

Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance systems: CFS, FTS and CFS Data Warehouse report. Come to an open lab for help on a number of topics:

    • Understanding procurement and finance policies and guidelines
    • Entering Requisitions or Travel Authorizations/Reimbursements in FTS
    • Managing PO encumbrances
    • Assistance in reviewing financial activity in a CFS Data Warehouse report
    • Navigating the Finance website
    • Recording receipts and inspections
    • Reviewing PO/requisition information in CFS
    • Locating payment status of a Direct Payment or Reimbursement

Unless noted, majority of the labs run on Fridays from 9:00 a.m. to 11:00 a.m. in Clark Hall 505 on each of the days listed below. Be sure to bring your login information with you.

    • January 9
    • February 6
    • February 20
    • March 6
    • March 20
    • April 10
    • April 24
    • May 15
    • May 22
    • May 29
    • June 12
    • June 19
    • June 26

Employees in need of training to access the finance systems should refer to the Training section of the Finance website for finance course requirements. If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

November Accounting Period Close

December 9th, 2014 by FinanceConnect

For employees who track or manage department budgets, please note that the month of November 2014 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a November journal date. November transactions can still be entered into the GL system, but the journal date must be 12/1/2014 or later. The current period open is December 2014.

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