PaCE Fund Documentation

CSU Audit and Advisory Services recently completed an audit of Professional and Continuing Education (PaCE) programs at SJSU. One of the findings needs to be addressed by all departments with self-support programs:
 
PACE fund expenditures were not always properly documented to show a clear and appropriate connection between the expenditure and the overall support and development of self-support programs….We recommend that the campus: 
a. Improve its enforcement of the requirement to maintain documentation demonstrating a clear and appropriate connection between PACE expenditures and self-supporting programs that benefit from the expenditures, and ensure the standards are communicated to appropriate employees. 
b. Develop a more effective process for reviewing expenditure activities in PACE funds to ensure proper coding for transactions.
 
We’ve taken action in FTS to help departments comply with PaCE policies. In response to this finding, you will see a reminder in FTS about the PaCE “golden rule”: 
PaCE funds (48xxx) may only be used for the support and development of self-support programs. Please refer to the PaCE guidelines for more information.
 
This is a temporary measure while we work on modifications to FTS that will prompt users to provide some additional information when using PaCE funds. We’ll let you when this change has been implemented and what you need to do.

Resolved: FTS OnBase Login

FTS Users:

This is an update to our announcement from January 28.

We have resolved the access issue pertaining to the ProCard/GoCard Statement Reconciliation and PO Change Order Request portals in FTS.  Users should no longer have to re-enter their SJSUOne credentials when accessing either of these forms.  If you have any questions, please contact Finance Support at financeconnect@sjsu.edu .

Thank you for your patience.

FTS: OnBase Login

FTS Users:

When you create a ProCard/GoCard Statement Reconciliation or a PO Change Order Request submission in FTS, you will encounter the OnBase EP3 login page prompting you to enter your SJSUOne credential. We are experiencing a problem with our unity forms after OnBase was upgraded. We are working with the supplier to resolve the issue. To avoid disruptions with submissions from users, we had to activate the OnBase login.

If you have any questions, please contact Finance Support at financeconnect@sjsu.edu.

Click on an image to enlarge.

Figure 1: ProCard/GoCard Statement and PO Change Order Request submissions in FTS.

 

 

 

 

 

 

Figure 2: OnBase EP3 login page displays. Enter SJSUOne credential (Employee ID/Password) and click on the Login button.

 

 

 

 

 

 

 

Figure 3:  ProCard/GoCard Statement or PO Change Order Request form displays for users to complete and submit them as normal.