Category Archives: Announcements

June LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for June 2023 payroll must be received by FinanceConnect no later than Monday, June 19th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to FinanceConnect at financeconnect@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the June payroll cycle.

Important Reminders:

    • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
    • Payroll expenditures for Fiscal Year 2022/23 will reflect regular/negative pay for the months of July 2022 through June 2023; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2022 through May 2023. Positive pay for Fiscal Year 2023/24 will reflect expenditures for the twelve month period of June 2023 through May 2024.

Please refer to Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

Finance & Business Services – Friendly Reminders

Please note the upcoming FY End 2022-23 deadlines:

June 2nd
  • Last day to submit Travel Reimbursements and Non-Employee Travel Reimbursements.
  • Last day to submit Direct Payment and Employee Reimbursements.
  • Last day to submit e-Invoices.
June 8th
  • Last day to submit IFT (formerly CPO).
June 16th
  • Last day to submit department chargebacks and billing requests to outside customers.
  • Last day to submit Petty Cash reimbursements to Cashiering Services.
June 29th
  • Budget and Expense Journals and HR Expense Journals must be fully approved on this date.
June 30th at Noon
  • This is the deadline to make cash and check deposits in the Bursar’s Office.

These Deadlines Have Passed

  • April 17th: Information Communication Technology requisitions (approved TRIA required)
  • April 17th: Requisitions over $50k
  • April 24th: Furniture
  • May 9th: Final day to place GoCard charges.
  • May 15th: Final day to submit Requisitions, Blanket and Service Orders, and Change Order Requests for 22/23 Fiscal Year.
  • May 16th: Final day to place ProCard charges.

Full list of 2023 FYE Deadlines.

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to FinanceConnect at financeconnect@sjsu.edu with any questions. 

Strategic Sourcing – Contracts and Procurement to Payment Services – Friendly Reminders

Your Strategic Sourcing team has a few friendly reminders to help you have a successful Fiscal Year End!

Current and Fast Approaching Fiscal Year-End Deadlines

  • May 15th:  
    • Final Day to submit a Requisition for 22/23 FY
    • Final Day to submit Blanket Orders & Service Orders for 22/23 FY
    • Final Day to submit Change Order Requests for 22/23 FY
  • May 16th:
    • Final Day to place ProCard Charges
  • June 2nd: 
    • Final Day to submit Travel Reimbursements
    • Final Day to submit Non-Employee Travel Reimbursements
    • Final Day to submit Direct Pays
    • Final Day to submit Employee Reimbursements
    • Final Day to submit e-Invoice submissions

Reminder – These Deadlines Have Passed

    • April 17th: Information Communication Technology requisitions (approved TRIA required)
    • April 17th: Requisitions over $50k
    • April 24th: Furniture
    • May 9th: Final Day to place GoCard Charges

Full list of 2023 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.

Wishing you all a great and successful month!