Your Strategic Sourcing team has a few friendly reminders to help you prepare for the Fiscal Year End!
May Deadlines
May 12th: Last day of GoCard billing cycle (May statement). Purchases posted to this cycle will go against the 2024-25 funds. Charges incurred after this day will be expensed in 2025-26 (June statement).
May 12th: Requisitions and PO Change Orders
- Requisition for 24/25 FY must be fully approved in FTS by this date.
- Blanket Orders & Service Orders for 24/25 FY must be fully approved in FTS by this date.
- PO Change Order Requests for 24/25 FY must be approved by this date.
May 16th: Last day of ProCard billing cycle (May statement). Purchases posted to this cycle will go against the 2024-25 funds. Charges incurred after this day will be expensed in 2025-26 (June statement).
May 30th:
- Employee Travel for 24/25 FY must be fully approved in FTS by this date.
- Non-Employee Travel Reimbursement for 24/25 FY must be fully approved and submitted to Payment Services’ Travel Desk by this date.
- Direct Payment & Employee Reimbursements for 24/25 FY must be fully approved in FTS by this date.
- Final day to submit PO invoices for 24/25 FY in FTS e-Invoice.
Other:
- Use the Header Comments field to provide extra details or instructions to Contracts & Procurement Services (for Requisitions) or Payment Services (for Vouchers).
- Examples include delivery instructions or supplier contact information (name and email).
- FTS requests must be approved in FTS by 5 p.m. on the due date to meet the deadline.
Submit your purchase requests now and avoid the crunch! Please plan – we are here to help if you have any questions.
Full list of 2024/25 FYE Deadlines
Please share this message with any staff or faculty you feel should be notified. Feel free to contact our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.
Wishing you all a great and successful month!