Tag Archives: Purchase Orders

Miscellaneous Supplier Options

We have some important updates to share about the supplier options available when submitting a requisition in FTS. We are excited to share that we’ve introduced additional choices for the campus to select a supplier during the requisition process.

These updates are designed to provide more flexibility and streamline the requisition process, making it easier for departments to select the best supplier for their needs. By offering more options, we aim to improve efficiency and enhance the overall experience for everyone involved in procurement, from requesters to suppliers.

Below are the available options and guidelines on how to use them:

Supplier Type ID # Used for
Supplier NO $ VALUE 0000043480 Contract/Agreement signatures required that have zero dollar impact on the campus or your budget.
(Ex. Student Placement, Non-Disclosure Agreement, etc.).
Supplier TO BID 0000043479 Informal or Formal bidding requests only.
Supplier NEW 0000042333 Onboarding a new supplier (AFTER it have been cleared with UP’s Independent Contractor vs employee process).
Supplier CREDIT CARD ONLY 0000046418
    1. Suppliers who do not have the capability to onboard or will not onboard with SJSU for personal reasons but who will take credit cards or 
    2. When your limit or purchase restrictions won’t allow you to make a ProCard purchase, after reviewing for compliance, the Buyer can process the credit card request.
Supplier UNKNOWN (New) 0000048284 Supplier is not known but a department needs a product or service. This allows the C&PS Team to investigate options for your department.
(Note: this process may still require University Personnel approval for Independent Contractors).

Have questions? Join us at an upcoming FABS Open Lab or send us an email at financeconnect@sjsu.edu.

FABS PO Encumbrance Workshop Today

This is a friendly reminder we have a FABS PO Encumbrance Workshop today from 2 p.m. to 4 p.m.

We’ll begin the session with an overview of the lifecycle of a Purchase Order (PO) which includes a review of tools available in CFS and the Finance Data Warehouse that aid in managing PO encumbrances. After the overview, we’ll open the session to Q&A and hands-on review of POs. Bring some PO numbers for us to review!

No reservation is needed, just login and join us with your questions.