To better assist our employees during the reimbursement process, we’re adding a pop-out window in FTS that explains how to update your address in our systems. This primarily impacts users who receive paper reimbursement checks. If you still receive paper checks, we highly recommend you sign up for Employee Reimbursement Direct Deposit (not the same as Payroll Direct Deposit) as it is more efficient for receiving payment for your reimbursement requests.
For employees that have signed up for Employee Reimbursement Direct Deposit, the mailing address will not have an impact on their reimbursement, but an outdated address may inadvertently cause confusion. In these cases, you must contact the Supplier Maintenance Coordinator to manually update your address.
Moving forward, you will now see a hyperlink – “Need to update this address?” – under Employee/Student Reimbursements and Travel Authorizations/Reimbursements. This hyperlink will generate a pop-out window with instructions on how to update your address in our systems. Changes will be reflected in FTS within 3 days.
(Click on images to enlarge)
Figure 1: New Hyperlink on Employee/Student Reimbursement
Figure 2: New Hyperlink on Travel Authorizations/Reimbursements
Figure 3: New Message for SJSU Address Change
Update 9/27/2023: For clarification, departments no longer need to submit the Travel to Banned States Form for any domestic travel for trips that occurred on or after September 14, 2023.
Governor Newsom signed SB 447 on September 13, 2023 repealing AB 1887, the state travel ban.
Effective immediately, state funds may be used for travel to all states. If the travel occurred prior to September 13, 2023, departments will need to ensure that non-state funds are used for reimbursement. However, if the travel occurred September 14th or later, state funds may be used. Please share this message with any staff or faculty you feel may benefit from this information.
If you have any questions, please contact FinanceConnect at firstname.lastname@example.org or Payment Services, An Le at email@example.com or 408-924-1572.
AB 1887 – SB447 Amendment
CA State Legislature Page for SB447
SB447 – PDF
On July 18, 2023, Attorney General Robert Bona announced that Missouri, Nebraska, and Wyoming will be added to the list of banned travel states. These states have been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.
The current list of restricted states are as follows:
- Missouri (as of August 28, 2023)
- Nebraska (as of October 1, 2023)
- North Carolina
- North Dakota
- South Carolina
- South Dakota
- West Virginia
- Wyoming (as of July 14, 2023)
As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016. As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.
Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):
- To meet contractual obligations incurred before January 1, 2017.
- To participate in meetings or training required by a grant or required to maintain grant funding.
- For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
- The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice. Travelers and approvers are advised to check the website when planning or approving out-of-state travel. Auxiliary funds may be used for travel to restricted states.
If you have any questions, please contact FinanceConnect at firstname.lastname@example.org or 408-924-1558.
SJSU Travel Guide
CSU Travel Procedures
Assembly Bill 1887
Office of the Attorney General