With the effective date July 1, 2021, unless noted otherwise, Florida, Montana, West Virginia, Arkansas, and North Dakota have been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.
The current list of restricted states are as follows:
- Arkansas (as of July 29, 2021)
- North Carolina
- North Dakota (as of July 29,2021)
- South Carolina
- South Dakota
- West Virginia (as of July 8, 2021)
As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016. As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.
Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):
- To meet contractual obligations incurred before January 1, 2017.
- To participate in meetings or training required by a grant or required to maintain grant funding.
- For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
- The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice. Travelers and approvers are advised to check the website when planning or approving out-of-state travel. Auxiliary funds may be used for travel to restricted states.
SJSU Travel Guide
CSU Travel Procedures
Assembly Bill 1887
Office of the Attorney General
The CSU adjusted its mileage reimbursement rates to reflect the new IRS rates. The mileage rate changes are as follows and apply to business travel occurring on or after January 1, 2021:
- The standard mileage rate decreased from 57.5 cents per mile to 56 cents per mile.
- Miles driven for moving purposes will be reimbursed at 16 cents per mile, decreased from 17 cents per mile.
The FTS Travel module reflects the standard mileage rate appropriate to the date(s) the mileage was incurred. If you have any questions, please contact FinanceConnect at ext. 4-1558 or email@example.com.
COVID-19 Travel Updates
Refer to the following links for announcement updates regarding COVID-19 related business travel.
Adapted Travel Process for Presidential Approval – Released date 8/14/20
Extended Suspension of Business Travel and New State Added to Restricted List – Released date 7/2/20
Travel Reimbursement for Business Travel Suspended by the COVID-19 Situation – Released date 4/1/20
Please forward this message to any staff or faculty you feel should be notified.
Employees whose business travel were suspended due to the COVID-19 situation can submit a Travel Reimbursement in FTS for non-refundable expenses paid for out of pocket. Please use the Travel Reimbursement that is associated to your Travel Authorization. Enter the expenses in the One Time Charges and not in the Daily Charges section. In the Funding Source/Chartfields section, include COVID-19 class code 4716 with the required chartfields (Account-Fund-DeptID).
For expenses incurred by the department (typically on a GoCard), review your GoCard statements for costs incurred in previous months and enter an Expense Transfer Journal in FTS to add class code 4716 to the transaction. While an extra step, it will best ensure departments receive reimbursement for costs associated with cancelled trips.
Please refer to our travel announcement for guidelines related to submitting a Travel Reimbursement. If you have any questions, contact Finance Support at firstname.lastname@example.org or 4-1558.
Figure 1: An example of how to enter claims in the One Time Charges. Click on image to enlarge.