Change to Lodging Rate

The maximum lodging rate has been increased from $275 to $333 per night, excluding taxes, for in-state and out-of-state travel, including Alaska, Hawaii, and US possessions. This rate is effective for business travel occurring on or after April 18, 2024. Rates in excess of $333 must be pre-approved by a campus vice president or designees in accordance with the campus approval process, and must include the business purpose for the necessity to stay within certain facilities.

Pleaser refer to Travel for more information.

Maintaining Employee Addresses for Reimbursement

To better assist our employees during the reimbursement process, we’re adding a pop-out window in FTS that explains how to update your address in our systems.  This primarily impacts users who receive paper reimbursement checks.  If you still receive paper checks, we highly recommend you sign up for Employee Reimbursement Direct Deposit (not the same as Payroll Direct Deposit) as it is more efficient for receiving payment for your reimbursement requests.

For employees that have signed up for Employee Reimbursement Direct Deposit, the mailing address will not have an impact on their reimbursement, but an outdated address may inadvertently cause confusion. In these cases, you must contact the Supplier Maintenance Coordinator to manually update your address.

Moving forward, you will now see a hyperlink – “Need to update this address?” – under Employee/Student Reimbursements and Travel Authorizations/Reimbursements. This hyperlink will generate a pop-out window with instructions on how to update your address in our systems.  Changes will be reflected in FTS within 3 days.

(Click on images to enlarge)

Figure 1: New Hyperlink on Employee/Student Reimbursement

Screenshot of the Employee Reimbursement Module

Figure 2: New Hyperlink on Travel Authorizations/Reimbursements 

Screenshot of the Travel Authorization Module

Figure 3: New Message for SJSU Address Change

Screenshot of the FTS Pop Out Window

Update – Travel to Banned States Repealed

Update 9/27/2023: For clarification, departments no longer need to submit the Travel to Banned States Form for any domestic travel for trips that occurred on or after September 14, 2023.

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Governor Newsom signed SB 447 on September 13, 2023 repealing AB 1887, the state travel ban.

Effective immediately, state funds may be used for travel to all states. If the travel occurred prior to September 13, 2023, departments will need to ensure that non-state funds are used for reimbursement. However, if the travel occurred September 14th or later, state funds may be used. Please share this message with any staff or faculty you feel may benefit from this information. 

If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or Payment Services, An Le at an.le@sjsu.edu or 408-924-1572.

AB 1887 – SB447 Amendment

CA State Legislature Page for SB447

SB-447

SB447 – PDF