Update- New States Added to the Restricted Travel List

With the effective date July 1, 2021, unless noted otherwise, Florida, Montana, West Virginia, Arkansas, and North Dakota have been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.

The current list of restricted states are as follows:

  1. Alabama
  2. Arkansas (as of July 29, 2021)
  3. Florida
  4. Idaho
  5. Iowa
  6. Kansas
  7. Kentucky
  8. Mississippi
  9. Montana
  10. North Carolina
  11. North Dakota (as of July 29,2021)
  12. Oklahoma
  13. South Carolina
  14. South Dakota
  15. Tennessee
  16. Texas
  17. West Virginia (as of July 8, 2021)

Background
As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016. As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.

Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):

  • To meet contractual obligations incurred before January 1, 2017.
  • To participate in meetings or training required by a grant or required to maintain grant funding.
  • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
  • The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice. Travelers and approvers are advised to check the website when planning or approving out-of-state travel. Auxiliary funds may be used for travel to restricted states.

References
SJSU Travel Guide
CSU Travel Procedures
Assembly Bill 1887
Office of the Attorney General

Adapted Travel Process for Presidential Approval

To Administrators and Analysts:

COVID-19 related travel restrictions from the President’s & Chancellor’s Office’s level now requires all essential travel be approved by the Office of the President.

The Payment Services team collaborated with the President’s Office and the Divisions to develop the process outlined below.  This process includes a new Google form to facilitate the Office of the President approval and complements the existing Travel Authorization approval process in FTS.

This adapted process is as follows:

  1. Traveler or Department Admin/Analyst submits the Travel Authorization in FTS.
  2. The authorization will go through the normal approval process in FTS.
  3. Traveler notifies the Department Admin/Analyst of approved Travel Authorization (if applicable).
  4. The Department Admin/Analyst enters the traveler’s trip information in their Division’s Travel Form – Adapted Process for Presidential Approval:
    Academic Affairs Travel Form
    Admin & Finance Travel Form
    Research and Innovation Travel Form
    Office of Diversity Travel Form
    University Advancement Travel Form
    Student Affairs Travel Form
    President’s Office Travel Form
    IT Travel Form
  5. The submitted form will notify the Division Head of the Travel Authorization who then notifies the President’s Office for an approval.
  6. The President’s Office approves or denies the travel to the Division Head.
  7. The Division Head will inform the department of the decision.

If you have any questions, please contact the Jasmine Velazquez in Payment Services at jasmine.velazquez@sjsu.edu or 408-924-1674.

 

 

Extended Suspension of Business Travel and New State Added to Restricted List

Business Travel Suspended Through June 2021 Due to COVID-19

The CSU Chancellor’s Office recently announced that non-essential international and domestic travel will be suspended through June 30, 2021. For more information, please view the FY2020-21 Systemwide Meetings and Conferences memo.

In response to the extension, SJSU will continue to follow the travel guidelines established due to COVID-19 and as explained in our blog last March. The noticeable change to the original guideline is the President (or their designee) now maintain final approval for essential travel. Essential travel is not authorized until President approval is obtained.

For information on the university’s plan to continue campus operation, please refer to SJSU Adapt.

Update- New State Added to the Restricted Travel List

With the effective date July 1, 2020, Idaho has been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.

The current list of restricted states are as follows:

Alabama
Idaho
Iowa
Kansas
Kentucky
Mississippi
North Carolina
Oklahoma
South Carolina
South Dakota
Tennessee
Texas

For the background and guidelines regarding Restricted Travel, please refer to the Travel Guide.