Tag Archives: COVID-19

Vaccination Status REQUIRED Before SJSU Contractors/Suppliers Come to Campus

Please provide the following link to the Supplier Self Attestation Form (DocuSign) to all Suppliers performing work on the San Jose State University campus (i.e. any and all SJSU property), prior to the work being performed onsite. We suggest at least two business days in advance of the work taking place. A copy of the completed self attestation form will automatically be sent to the Strategic Sourcing team for record keeping purposes.
 

SJSU now has an obligation under the revised May18th County Health Order to gather self attestations from our suppliers working on campus regarding their vaccination status. The following is an excerpt from the County of Santa Clara’s Requirements for Operating Page related to the order:

“Ascertainment of Vaccination Status: Businesses entities must ascertain the vaccination status of all personnel (including employees, contractors, and volunteers) who are currently or will be working at a facility or worksite in the county and must comply with the rules for personnel who are not fully vaccinated, as required in the May 18 Order and the Mandatory Directive on Unvaccinated Personnel.”

We thank you in advance for your help and cooperation in this matter, as it is important that we remain in compliance with County orders for the safety of our campus community.
Should you have any questions, please do not hesitate to contact us at strategicsourcing-c-ps@sjsu.edu.

SJSU Guest/Candidate Travel in COVID-19

For departments who plan to invite guests/candidates to SJSU:

Please be advised that there is a mandatory directive from Santa Clara County that requires all individuals traveling into Santa Clara County, regardless of transportation method and from a point of origin greater than 150 miles from the County’s borders, to quarantine for at least 10 days after arrival.

In order to meet the County’s directive, we request departments to reconsider inviting guests/candidates to campus. Instead, we encourage the use of other meeting options such as Zoom.  More detailed information regarding the Santa Clara County’s mandatory directive can be found on their Public Health site.If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 408-924-1558.

Adapted Travel Process for Presidential Approval

To Administrators and Analysts:

COVID-19 related travel restrictions from the President’s & Chancellor’s Office’s level now requires all essential travel be approved by the Office of the President.

The Payment Services team collaborated with the President’s Office and the Divisions to develop the process outlined below.  This process includes a new Google form to facilitate the Office of the President approval and complements the existing Travel Authorization approval process in FTS.

This adapted process is as follows:

  1. Traveler or Department Admin/Analyst submits the Travel Authorization in FTS.
  2. The authorization will go through the normal approval process in FTS.
  3. Traveler notifies the Department Admin/Analyst of approved Travel Authorization (if applicable).
  4. The Department Admin/Analyst enters the traveler’s trip information in their Division’s Travel Form – Adapted Process for Presidential Approval:
    Academic Affairs Travel Form
    Admin & Finance Travel Form
    Research and Innovation Travel Form
    Office of Diversity Travel Form
    University Advancement Travel Form
    Student Affairs Travel Form
    President’s Office Travel Form
    IT Travel Form
  5. The submitted form will notify the Division Head of the Travel Authorization who then notifies the President’s Office for an approval.
  6. The President’s Office approves or denies the travel to the Division Head.
  7. The Division Head will inform the department of the decision.

If you have any questions, please contact the Jasmine Velazquez in Payment Services at jasmine.velazquez@sjsu.edu or 408-924-1674.