Distribution Services’ Shipment Request: Now in DocuSign

The Shipment Request form is now available in DocuSign as a template! Use it to request a domestic or international shipping label for an outbound FedEx or UPS package; or, use it to request a domestic freight shipment with YRC. Also, newly added: estimated arrival times for most service levels.

If you have any issues or questions, please contact the Distribution Services Workflow Coordinator, Phil Perez, at 408-924-1594 or phil.perez@sjsu.edu and he will address your concerns.

ProCard/GoCard Workshop Zoom Session

We are having a ProCard/GoCard Workshop on Friday, February 26th from 9 a.m. to 11 a.m. via Zoom.

New and current cardholders are encouraged to attend when they need assistance or have questions about the ProCard/GoCard. If you are interested in joining the session, you’ll need to register by 5pm on Thursday, February 25th. Please keep in mind the first 30 minutes of the workshop will provide an overview of the reconciliation. After the overview, the workshop is opened for cardholders to ask questions or seek assistance in completing their reconciliation.

February LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for February 2021 payroll must be received by Finance Support no later than Friday, February 19th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the February payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures for Fiscal Year 2020/21 will reflect regular/negative pay for the months of July 2020 through June 2021; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2020 through May 2021. Positive pay for Fiscal Year 2021/22 will reflect expenditures for the twelve month period of June 2021 through May 2022.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.