Strategic Sourcing – Contracts & Procurement Services- Friendly Reminders

Your Strategic Sourcing team has a few friendly reminders to help you prepare for the Fiscal Year End!

May Deadlines

May 12th: Last day of GoCard billing cycle (May statement). Purchases posted to this cycle will go against the 2024-25 funds. Charges incurred after this day will be expensed in 2025-26 (June statement).

May 12th: Requisitions and PO Change Orders

  • Requisition for 24/25 FY must be fully approved in FTS by this date.
  • Blanket Orders & Service Orders for 24/25 FY must be fully approved in FTS by this date.
  • PO Change Order Requests for 24/25 FY must be approved by this date.

May 16th: Last day of ProCard billing cycle (May statement). Purchases posted to this cycle will go against the 2024-25 funds. Charges incurred after this day will be expensed in 2025-26 (June statement).

May 30th:

  • Employee Travel for 24/25 FY must be fully approved in FTS by this date.
  • Non-Employee Travel Reimbursement for 24/25 FY must be fully approved and submitted to Payment Services’ Travel Desk by this date.
  • Direct Payment & Employee Reimbursements for 24/25 FY must be fully approved in FTS by this date.
  • Final day to submit PO invoices for 24/25 FY in FTS e-Invoice.

Other:

  • Use the Header Comments field to provide extra details or instructions to Contracts & Procurement Services (for Requisitions) or Payment Services (for Vouchers).
    • Examples include delivery instructions or supplier contact information (name and email).
  • FTS requests must be approved in FTS by 5 p.m. on the due date to meet the deadline.

Submit your purchase requests now and avoid the crunch! Please plan – we are here to help if you have any questions.

Full list of 2024/25 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to contact our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.

Wishing you all a great and successful month!

Reminder: New Travel Rules Starting May 7, 2025

This is a friendly reminder to employees who travel on university business.

Beginning May 7, 2025, travelers must have a REAL ID or a TSA-approved ID to board domestic flights. For California residents, REAL IDs are issued by the State of California’s DMV. Please refer to the following resources for more information:

 

New Travel Rules Starting May 7, 2025

For employees who travel on university business,

Beginning May 7, 2025, travelers must have a REAL ID or a TSA-approved ID to board domestic flights. For California residents, REAL IDs are issued by the State of California’s DMV. Please refer to the following resources for more information: