2022/23 Fiscal Year End Planning and Deadlines

The 2022/23 Fiscal Year End Deadlines have been published on the Finance and Business Services website.

Please review the schedule now and plan ahead to ensure transactions are recorded in the proper fiscal year by meeting these deadlines.  Your commitment to following this schedule enables the campus to meet financial reporting and audit requirements of the State Controller’s Office, CSU Chancellor’s Office, and various other agencies.

In addition to the deadlines Google Doc, we’re excited to share some newly developed resources with you.

  • The FABS Fiscal Year End Deadlines Calendar. Want to see key deadlines on your Google calendar? No problem! With our new calendar, all SJSU employees can easily toggle on/off the campus’ published fiscal year end deadlines.
  • Encumbrance Management Workshop. Join FinanceConnect at 2:30pm Friday, March 17, 2023 to learn all about the lifecycle of a PO. We’ll review tools available in CFS and the Finance Data Warehouse that aid in managing PO encumbrances, concluding with some hands-on review and open Q&A. No registration is needed, just log in and join us via Zoom!

The Finance and Business Services team will review the schedule and answer inquiries in our Spring 2023 What’s Up event. A Save the Date will be sent soon!

Distribution Services – Limited Service Monday, January 9, 2023

Please be advised that Distribution Services will not be delivering mail and parcels, or picking up outbound mail and shipments today, Monday, January 9, 2023 due to limited staffing. We will be receiving incoming shipments at the Distribution Services warehouse. Normal services should resume on Tuesday, January 10.

Campus departments are welcome to bring any outbound packages directly to the Distribution Services warehouse for processing.  If you are expecting a time or temperature sensitive package, please contact the Distribution and Asset Services Manager, Phil Perez, at (408) 924-1593 or phil.perez@sjsu.edu.

We appreciate your understanding and patience.

Contracts & Procurement Services: Processing Times

The Contracts and Procurement team is devoted to meeting our goals for excellent customer service satisfaction and consistently working to improve our turnaround times. As we work on HEERF GRANT CLOSEOUT and begin the YEAR END PROCESSES the unit workload is increasing. This workload increase along with recent staff changes have impacted processing times.

We encourage departments to plan ahead to allow for slightly longer processing times.  Please review your open purchase orders and begin closing them out as appropriate.  Note that projects requiring ATI review and Formal Bids have a year end deadline of Monday, April 18th.

Thank you for your partnership and understanding as we balance our workload.  Our goal is to maintain a high level of customer service and satisfaction for our campus partners.  If you have an extremely urgent need, please reach out to our team directly at Strategicsourcing-c-ps@sjsu.edu.