Tag Archives: Hospitality

Hospitality Guide and Expense Justification Form Updated

Effective immediately, the campus Hospitality Expense Justification form and Hospitality Guide have been updated, specifically for adding our employee meal limit requirement which follows the CSU Hospitality Policy.

The SJSU Hospitality Guide was reorganized for clarity, purpose and to effectively address hospitality-related purchase questions. Hospitality expenses [e.g., food, light refreshments, promotional items] can be incurred for events and activities that support the university’s mission and goals. View the updated matrix for funding guidance. Please refer to the SJSU Hospitality Guide for detailed information on such expenses.   

A completed Hospitality Expense Justification form must be included as backup documentation for all hospitality-related payment and purchase requests [Requisition, Direct Payment, ProCard, Employee/Student Reimbursement, and Petty Cash]. Hospitality Payment requests cannot be processed without the form.

Catering Policy

Updates were recently made to the Catering Policy list of approved vendors. Spartan Shops is our recommended and primary vendor to fulfill campus catering needs.

Spartan Shops offers delicious, fresh foods, creative menus, and friendly, professional service. They cater for a wide range of events with options such as box lunches, simple snacks, or just coffee. In addition, they can provide full meals with main courses such as filet mignon and poached salmon.

SJSU requires insurance documentation and health certificates from all caterers that provide on-campus catering services. For this reason, all caterers must be pre-approved by SJSU.

If you have any questions, should Spartan Shops be unable to accommodate your request or if you wish to use a different caterer, please contact Luis Garcia, Contracts & Purchasing Service Buyer, at luis.garcia@sjsu.edu or 4-1559.

Catering Policy: http://www.sjsu.edu/finance/policies_guidelines/catering/index.html

Hospitality Guidelines and Expense Justification Form- Updated

Effective immediatley, the Hospitality Expense Justification form and Hospitality Guidelines have been updated specifically for the addition of an event itinerary/agenda which must be submitted as part of the backup documentation for events attended by SJSU employees only.

 

Please be reminded that a completed Hospitality Expense Justification form is also to be included in your backup documentation for all purchase and payment requests (Requisition, Direct Payment, ProCard, Employee/Student Reimbursement and Petty Cash) for hospitality related expenses. Requests cannot be processed without this form.

 

Hospitality expense (e.g., food, light refreshments, promotional items) can be incurred for events and activities that support the university’s mission and goals.  Allowable hospitality expense is determined by the Fund used to pay for it.  Refer to Hospitality Guidelines for detailed information pertaining to such expenses.

 

Hospitality Guidelines:  http://www.sjsu.edu/finance/policies_guidelines/hospitality/index.html

Hospitality Expense Justification Form:  http://www.sjsu.edu/finance/forms/forms_by_dept/ap_forms/index.html