Category Archives: Strategic Sourcing – Contracts & Procurement Services

CSUBUY P2P Readiness Assessment Results & Training Launch

As we are now within three weeks of our January 2026 move to production for CSUBUY P2P, we want to share the results of our recent campus-wide readiness assessment and the comprehensive training plan we have built to support you through this transition.

What We Heard: Readiness Assessment Takeaways

Your feedback provided critical insights into where you feel most and least prepared. The assessment revealed three primary themes:

  • Request for Practical, Hands-on Guidance: Requisition creation and submission were identified as the most challenging elements [cited by nearly 20% of respondents]. You’ve asked for “step-by-step” instruction rather than theoretical overviews.
  • Need for Process Clarity: You indicated a need to see exactly how the workflows function in the new interface.
  • A Preference for Live Support: While self-paced modules are helpful, there is a strong demand for Live Virtual Sessions and In-Person Workshops where questions can be answered in real-time.

Our Response: The Post-Launch Training Plan

In direct response to these findings, we have designed a five-week, role-based support schedule starting January 26, 2026. This plan focuses on progressive knowledge building and offers an average of 10 hours of dedicated support per week.

  • Virtual Intro & Set-up Sessions [January 26 and 28]: The focus of these sessions is to successfully log in, set up your user profile, default Ship To and chartfield values, and notification preferences. [Registration required – see calendar]
  • In-Person Hands-On Labs [Wednesdays & Fridays]: Focus on core tasks like Requisitioning and Approvals. You will have the opportunity to enter actual requisitions with trainers present. [Registration required]
  • Virtual Drop-in Office Hours [Mondays & Tuesdays]: One-hour sessions via Zoom utilizing breakout rooms for targeted help [Registration not required; topics include approvals, entering requisitions, completing request forms].
  • Hypercare & Real-Time Resources: Our core team will prioritize all CSUBUY inquiries during the first month. We are also releasing a series of Quick Reference Guides for your daily tasks. [Coming Soon!]

View the Training Calendar

To make it easier to plan your schedule, we have launched a dedicated CSUBUY P2P Training Calendar, where you can view and register for upcoming virtual sessions and in-person lab, and join drop-in office hours.

We recognize that this is a significant change. We’re here to help! We are continually updating the CSUBUY P2P webpage with new content and will share additional resources as they become available. Have a question? Contact us at financeconnect+csubuy@sjsu.edu.

CSUBUY Readiness Assessment – Informing Training & Support

As we continue our critical transition to the new CSUBUY Procure-to-Pay platform, your individual readiness is key to ensuring a successful and efficient launch for the entire organization.

To effectively prepare everyone, we are launching a short CSUBUY Readiness Assessment to get a clear, current picture of the organization’s needs. The results of this assessment are vital for optimizing our support strategy. Your input will:

  • Directly inform our resource prioritization, ensuring we focus on the most critical gaps.

  • Allow us to tailor future training sessions to address your specific needs and questions.

  • Help us allocate support staff effectively during and immediately after launch.

  • Ensure a seamless and efficient transition for you and your team.

Please complete the assessment by Wednesday, December 17, 2025.

CSUBUY Readiness Assessment

Your timely completion of this assessment is a high priority and directly impacts the quality of support you will receive. Thank you for helping us make the CSUBUY rollout a success.

Key Updates to CSU Contracts & Procurement Policy: What You Need to Know for Your Next Purchase

 

Effective November 6, 2025

Some key updates have been made to our CSU Contracts & Procurement Policy by the Chancellor’s Office [CO], and we are excited to share them with you.  These revisions promote consistency, flexibility, and efficiency across all CSUs.  Two updates affect the entire campus, and one affects Intercollegiate Athletics.

1. UPDATED – Competitive Bidding Thresholds

Updated thresholds allow us to procure your purchases more efficiently. While bidding thresholds set certain limits, we should continue to use existing competitively bid agreements and/or cooperative agreements (with our existing partners) whenever possible to secure the best pricing. These changes are also reflected in our Matrix Guide – Contract and Procurement Thresholds, Requirements, and Processing Times 11/2025

Procurement Type No Competition Informal Formal
Goods & Services <$100,000 $100,000 – $250,000 >$250,000
Information Technology (ITR) <$100,000 $100,000 – $1,000,000                   >$1,000,000

2. UPDATED – Sole Source & Sole Brand Approval Limits

While the changes to Sole Source/Brand have increased, we are still encouraged to utilize existing agreements or cooperatives. Also updated on the Matrix Guide linked above.

Procurement Type CPO VP/CFO CO*
Sole Source/Brand ≥ $100,000 ≥ $250,000 ≥ $1,000,000

*Chancellor’s Office [CO] final approval [All requests must include written justification.]

3. UPDATED – Exceptions to Competition Requirements

The following was added to the policy and impacts Intercollegiate Athletics:

  • Charter buses, aircraft, or any other appropriate mode of transportation for intercollegiate athletics
  • Hotels and other lodging for intercollegiate athletics

We look forward to processing your purchase requests utilizing these new policy updates! 

Campus Copier Program [CCP] Updates

1. UPDATED – New CCP Coordinator

We have a new Campus Copier Coordinator, Reyna Villa.  She is in training and will be available to assist you with your program.

1. UPDATED – No More Stickers Will be Distributed

After reviewing and evaluating the current process, we’ve decided to eliminate the CCP sticker distribution to improve efficiency. Going forward, each department will be assigned a CCP# linked to a specific copier.

If your copier is replaced, you’ll continue using the same CCP#. For departments with multiple copiers, each machine will be identified by both the CCP# and its Equipment ID#.

This new process will be tracked on the CCP Equipment List, which allows all departments to view their assigned copiers and communicate any updates or needs using the information included on our equipment spreadsheet.

Thank you for your cooperation as we streamline this process.  Feel free to reach out to Reyna Villa or Kim Gamblin if you have any questions.

If you have any questions or concerns, please feel free to contact us directly.  StrategicSourcing-C-PS@sjsu.edu.