FTS Requisition Process – New Fiscal Year

Happy Fiscal Year End!

Here is some important information to make note of, now that the deadline has passed for FY 21/22 requisitions.

Requisitions approved May 21st and after will be processed in the new Fiscal Year 2022-2023. The Requisition module in FTS continues to be available for use, but users will experience the following:

  • The Desired Due Date will default to July 1, 2022, but users can enter a date beyond July 1st.
  • The “Next Fiscal Year” label will display in the Header section.
  • Requisitions will remain in Approved status until we begin processing Requisitions for the new fiscal year on June 16, 2022.
  • The Clone feature will not be available until July 1st.

Full list of 2022 FYE Deadlines.

Please share this message with any staff or faculty you feel should be notified. If you have any questions, please contact Contracts & Procurement Services at strategicsourcing-c-ps@sjsu.edu .

Strategic Sourcing – Contracts & Procurement Services – Friendly Reminders

Your Strategic Sourcing team has a few friendly reminders to help you be prepared for the Fiscal Year End!

April deadlines:

Future deadlines:

Requisition Reminders:

  • Provide a point of contact (name and email address) for the suppliers you are working with in your requisition header comments.
  • Ensure you have submitted for Special Approvals (e.g. FFE, TRIA)
  • If applicable, provide special instructions for Purchase Order delivery requirements in the requisition header comments. 

Submit your purchase requests now and avoid the crunch!  Please plan ahead – we are here to help if you have any questions.

Full list of 2022 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.

Wishing you all a great and successful month!

Catering & Dining Payment Guide

Procurement to Payment Services is proud to share our new Catering & Dining Payment Guide. Designed to work hand in hand with our Catering Policy, Hospitality Guidelines, and Master Catering List, this new guide helps departments with catering payment methods, planning considerations, and anything food or catering process related.

As a reminder, Spartan Eats/Chartwells is our primary catering supplier and recommended to fulfill campus catering needs.  

Spartan Eats offers delicious, fresh foods, creative menus, and friendly, professional service.  They cater for a wide range of events with options such as box lunches, simple snacks, or just coffee.  In addition, they can provide full meals with main courses.

If after following the Spartan Eats catering request process they are unable to meet your catering needs, look to the list of pre-approved caterers on the Master Catering List

The new Catering & Dining Payment Guide is available on the Finance and Business Services’ website.

If you have any questions, should Spartan Eats be unable to accommodate your request or if you wish to use a different caterer, please contact catering@sjsu.edu, or our Contracts & Procurement Services Buyer, Emely Balingit at emely.balingit@sjsu.edu or 408-924-1767.