Category Archives: Announcements

NEW Journal Upload Process

What better way to start the new fiscal year than by sharing a new, streamlined journal upload request process. The Accounting Services team recently adopted an OnBase workflow to manage journal submission and approvals. After a successful soft launch with several campus stakeholders, the OnBase Journal Request Form is available via FTS and a tile in One.SJSU for campus wide use.

Use the new form to submit department journal upload and manual journal entry requests. Once submitted, the streamlined campus experience includes:

  • Automated email referencing a request ID.
  • Communications from the Accounting Services team streamlined through OnBase, via reply-to-accounting-services@sjsu.edu. 
  • Email confirmation of the completed request, with reference to CFS journal IDs as appropriate.

The Finance & Business Services website has been updated to reflect the new process. For tips on using the Journal Request form, please take a look at Quick Steps: Journal Request Process.

Please use arbilling@sjsu.edu for requests to invoice auxiliaries or outside agencies, payment collections and related inquiries.

Monthly Position Funding Reminder

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit. If you would like access to this report, please submit a Peoplesoft HR Access Request.

For temporary funding changes, submit a temporary appointment funding request to FinanceConnect.
For permanent funding changes, submit a position management request to University Personnel.

Any changes to the distribution of funding for payroll expenses that you would like made for July 2024 payroll must be received no later than Thursday, July 11th at 5:00pm.

We cannot guarantee that change requests received after the deadline will be captured for the July payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures will represent the months of July 2024 through June 2025 for Fiscal Year 2024.
  • Positive pay expenditures [e.g. student salary and overtime] will represent the months of June 2024 through May 2025 for Fiscal Year 2024.

For more information, you can visit our Labor Cost Distribution page or contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.