Property Check Out Policy: Now in DocuSign

Please be advised that the Property Check Out Policy / Authorization form, which is used to keep track of University property that is being used at home, has been updated and loaded into DocuSign as a template. There are several changes to both the policy text and the signature boxes. Please review carefully.

If you have any issues or questions, please contact the Distribution and Asset Services Manager, Sonja Bowsky, at 408-924-1592 or and she will address your concerns.

Reminder: CFS MP 4.0 Upgrade Shutdown

The CSU is upgrading the current Common Financial System (CFS) 9.2 with Maintenance Pack 4.0. This is a systemwide implementation which will allow us to continue operating within an Oracle-supported CFS environment. The upgrade is scheduled to go-live the morning of Monday, November 16, 2020.

In order to accommodate the upgrade, CFS will be unavailable to all campuses starting from 5:00 p.m. on Friday, November 13 until 8:00 a.m. on Monday, November 16.

How will the CFS shutdown affect campus users?

  • Financial Transaction Services (FTS) will be available for users to view, create, submit, and approve Requisitions, Vouchers, Transfers and HR Expense Adjustments. However, FTS transactions will be on hold from distribution until CFS is available again.
  • Change Orders, ProCard/GoCard Statement Submission and e-Invoice Submission in FTS will not be available.
  • CFS Data Warehouse will not be available from November 13 at 5:00 p.m. to 9:00 a.m. on November 16.

Do I need to do anything?
No action is needed. User’s access to the modules in CFS will remain unchanged and homepage collections/favorites will migrate to CFS MP 4.0.

What’s new in the CFS upgrade?
The enhancements below were made to the Fluid User Interface. For an overview of the CFS interface, please refer to CFS Fluid Interface guides and video.

Click on image to enlarge.

A.  Rename Direct Link Tile
Users now have the ability to rename a tile link as they save it to their preferred homepage collection.

Before and after direct link tile










B. CSU branding now displays at top left of the CFS pages.

CSU Branding




C. Action List icon has been replaced with the industry standard three dot icon. 

Before and after Action List




D. Saving Page Bar
The spinning wheel will no longer display when a page is being saved. Now a green bar displays at the top to show page is being saved and it will disappear when the save is completed.

Saving Page Bar


CFS Project IDs Related to Tower Foundation Accounts

Effective immediately, campus departments will no longer be required to submit a Chartfield Request form to create a CFS project ID for expenses billable to newly established Tower Foundation accounts. Instead, Finance and Business Services will create project IDs automatically.

Finance and Business Services and The Tower Foundation partnered to define an internal process, communicating information required to establish the associated project ID in CFS. Once the project ID is created, it will be available for use in FTS.

This process applies to project IDs related to Tower Foundation accounts (beginning with Txxxxxxxxxx) as well as Research Foundation accounts (established in 2018); all other project ID creation requests should continue through the existing process.