A new account number, 619800 (Furniture/Fixture), has been created and is available in FTS. This new account replaces account 660802 (Equipment Costing < 5000), which will be retired at the end of the 2016/17 fiscal year.
The following equipment accounts have been renamed for clarification:
||Equipment Costing < 5000
||Equipment – Non Instructional
||Equipment – Instructional
Account 660802 is no longer available in FTS for use in requisitions, direct payments, employee/student reimbursements and expense transfers. It will remain available for use in Budget Transfers to facilitate appropriate reclassification of budget through May. To reclassify expenses, please contact Finance Support at email@example.com for assistance.
Open Purchase Orders
Open purchase orders with encumbrance balances under account 660802 must be spent down by April 1, 2017. If you anticipate the encumbrance to remain beyond April, a change order request must be submitted to Contracts & Purchasing Services. Remaining encumbrances in 660802 at year-end will not carry-forward to the next fiscal year.
To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for February 2017 payroll must be received by Finance Support no later than Monday, February 20th at 5:00 p.m.
For temporary appointment funding changes, all requests can be emailed directly to Finance Support at firstname.lastname@example.org .
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.
We cannot guarantee that requests for changes received after the deadline will be captured for the February payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2016/17 will reflect regular/negative pay for the months of July 2016 through June 2017; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2016 through May 2017. Positive pay for Fiscal Year 2017/18 will reflect expenditures for the twelve month period of June 2017 through May 2018.
Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at email@example.com or 4-1558.
For departments who use services from PIN Presort:
Effective Feb. 1, 2017, PIN Presort has changed its name to SENDnLINK. The company’s address and phone numbers remain the same; however, their email addresses have changed. Please replace @pinpresort.com with @sendnlink.com for your contacts.
If you have any questions, contact Sonja Bowsky, Distribution Services Manager, at 4-1592 or firstname.lastname@example.org .