Monthly Archives: September 2016

New SJSU Business Stationery and Business Card Supplier

Contracts and Purchasing Services is pleased to announce Medius Corporation as the university’s new strategic partner for SJSU stationery and business cards.

The Medius online portal has been launched. Current ProCard holders have been granted access to the portal for ordering business cards, letterhead, and envelopes so there is no need to fill out an access request form. Purchases are paid with the university ProCard. The OfficeMax ImPress stationery portal has been retired and is no longer accepting orders. Please refer to SJSU Business Stationery for login instructions and a video tutorial on ordering from the new supplier.

Do note that custom printed orders such as forms, posters/banners, plaques, and promotional items (e.g. pens and clothing) are to be placed through the Requisition pathway; while desktop printing requests can be fulfilled by the Associated Students Print Shop.

If you have any questions, please contact Finance Support at financeconnect@sjsu.edu or 4-1558.

UPS Shipments: Delayed Arrival

Please be advised that UPS is experiencing delays in delivering inbound shipments to SJSU. We are working with our UPS Account Manager to develop a solution, and we appreciate your patience while we do so.

Beginning immediately, if UPS has not arrived by 10:00 a.m., the route drivers will depart from Distribution Services to make the campus deliveries. This will ensure that time-critical shipments from other carriers are delivered without delay and that all on-campus routes are reached within the normal 10:00 a.m.-12:00 p.m. delivery window. Any UPS shipments that arrive after 10:00 a.m. will be delivered between 1:00 p.m. and 3:30 p.m.

If you have any issues with the timeliness of your deliveries or the pickup of your mail and packages, please contact the Distribution Services Manager, Sonja Bowsky, at 4-1592 or sonja.bowsky@sjsu.edu.

September LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for September 2016 payroll must be received by Finance Support no later than Tuesday, September 20th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the August payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2016/17 will reflect regular/negative pay for the months of July 2016 through June 2017; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2016 through May 2017. Positive pay for Fiscal Year 2017/18 will reflect expenditures for the twelve month period of June 2017 through May 2018.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.