Effective immediately, the U.S. Post Office requires a new intelligent bar code for all business reply mail (BRM) envelopes. The U.S. Post Office requires BRM envelopes contain the following:
- The department name must be added above San Jose State University (other text changes are not allowed)
- Do Not Enlarge, reduce or move the FIM and POSTNET barcodes; they are only valid as printed.
- Special care must be taken to ensure FIM and POSTNET barcodes are actual size and placed properly on the mail parcel to meet both USPS regulations and automation compatibility standards.
- Envelope sizes must be either:
- Business #10, 4 1/8 x 9 1/2 in (4.125″ x 9.5″)
- Personal #6, 3/4, 3 5/8 x 6 1/2 in (3.625″ x 6.5″)
Examples of the envelopes can be found at the following link: http://www.sjsu.edu/pass/mail/preparation/
Your department may continue to use existing inventory of BRM envelopes until depleted, or further notice from the U.S. Post Office. Please contact Distribution Services with any questions at 4-1592.