Tag Archives: Requisition

Miscellaneous Supplier Options

We have some important updates to share about the supplier options available when submitting a requisition in FTS. We are excited to share that we’ve introduced additional choices for the campus to select a supplier during the requisition process.

These updates are designed to provide more flexibility and streamline the requisition process, making it easier for departments to select the best supplier for their needs. By offering more options, we aim to improve efficiency and enhance the overall experience for everyone involved in procurement, from requesters to suppliers.

Below are the available options and guidelines on how to use them:

Supplier Type ID # Used for
Supplier NO $ VALUE 0000043480 Contract/Agreement signatures required that have zero dollar impact on the campus or your budget.
(Ex. Student Placement, Non-Disclosure Agreement, etc.).
Supplier TO BID 0000043479 Informal or Formal bidding requests only.
Supplier NEW 0000042333 Onboarding a new supplier (AFTER it have been cleared with UP’s Independent Contractor vs employee process).
Supplier CREDIT CARD ONLY 0000046418
    1. Suppliers who do not have the capability to onboard or will not onboard with SJSU for personal reasons but who will take credit cards or 
    2. When your limit or purchase restrictions won’t allow you to make a ProCard purchase, after reviewing for compliance, the Buyer can process the credit card request.
Supplier UNKNOWN (New) 0000048284 Supplier is not known but a department needs a product or service. This allows the C&PS Team to investigate options for your department.
(Note: this process may still require University Personnel approval for Independent Contractors).

Have questions? Join us at an upcoming FABS Open Lab or send us an email at financeconnect@sjsu.edu.

New Functionality Added to FTS Requisition

A new functionality has been added to FTS Requisition.

Users will see the Calculate button display in the requisition. Clicking this button will automatically add the total of the Extended Amount of the requisition lines. Previously, the grand total was not visible until the requisition was submitted for approval, which made it challenging to validate correctness of the entries, especially when there were many lines in the requisition. With this new functionality, requesters can check the requisition total anytime as they complete their request.

If the Calculate button does not display in Google Chrome , then try one of the following to reload page:

  1. Hold down Ctrl and click the Reload button.
  2. Hold down Ctrl and press F5.

For all other web browsers, click the Reload button.

Figure 1:  New Calculate button. Click on image to enlarge.

New calculate button.

Hospitality Guide and Expense Justification Form Updated

Effective immediately, the campus Hospitality Expense Justification form and Hospitality Guide have been updated, specifically for adding our employee meal limit requirement which follows the CSU Hospitality Policy.

The SJSU Hospitality Guide was reorganized for clarity, purpose and to effectively address hospitality-related purchase questions. Hospitality expenses [e.g., food, light refreshments, promotional items] can be incurred for events and activities that support the university’s mission and goals. View the updated matrix for funding guidance. Please refer to the SJSU Hospitality Guide for detailed information on such expenses.   

A completed Hospitality Expense Justification form must be included as backup documentation for all hospitality-related payment and purchase requests [Requisition, Direct Payment, ProCard, Employee/Student Reimbursement, and Petty Cash]. Hospitality Payment requests cannot be processed without the form.