Building on the Encumbrance Workshop recently hosted by FinanceConnect, we are happy to share our new Encumbrance Checklist!

Designed to assist in managing your department encumbrances, the encumbrance checklist provides a step-by step list of tasks to complete when reviewing open purchase orders. The new checklist is available on the forms page of the Finance and Business Services website.

Current & Fast Approaching Fiscal Year-End Deadlines

• May 9th:
  • Final Day to place GoCard Charges.
• May 15th:  
  • Final Day to submit a Requisition for 22/23 FY.
  • Final Day to submit Blanket Orders & Service Orders for 22/23 FY.
  • Final Day to submit Change Order Requests for 22/23 FY.
• May 16th:
  • Final Day to place ProCard Charges.
• June 2nd: 
  • Final Day to submit Travel Reimbursements.
  • Final Day to submit Non-Employee Travel Reimbursements.
  • Final Day to submit Direct Pays.
  • Final Day to submit Employee Reimbursements.
  • Final Day to submit e-Invoice submissions.

• Reminder – These Deadlines Have Past
  • April 17th: Information Communication Technology requisitions (approved TRIA required)
  • April 17th: Requisitions over $50k
  • April 24th: Furniture

Full list of 2022 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.

Wishing you all a great and successful month!