Tag Archives: Fiscal Year End

Strategic Sourcing – Contracts & Procurement Services – Friendly Reminders

Your Strategic Sourcing team has some friendly reminders to help you prepare for the Fiscal Year End!

May Deadlines

May 10th: Last day of GoCard billing cycle (May statement). Purchases posted to this cycle will go against 2023-24 funds. Charges incurred after this day will be expended in 2024-24 (June statement).

May 13th:

  • Requisition for 23/24 FY must be fully approved in FTS by this date.
  • Blanket Orders & Service Orders for 23/24 FY must be fully approved in FTS by this date.
  • Change Order Requests for 23/24 FY must be approved by this date.

May 15th: Last day of ProCard billing cycle (May statement). Purchases posted to this cycle will go against 2023-24 funds. Charges incurred after this day will be expended in 2024-24 (June statement).

May 31:

  • Employee Travel for 23/24 FY must be fully approved in FTS by this date.
  • Non-Employee Travel Reimbursement for 23/24 FY must be fully approved and submitted to Payment Services’ Travel Desk by this date.
  • Direct Payment & Employee Reimbursements for 23/24 FY must be fully approved in FTS by this date.
  • Final day to submit PO invoices for 23/24 FY in FTS e-Invoice.

Requisition Reminders:

  • Provide a point of contact (name and email address) for the suppliers you are working within your requisition header comments.
  • Provide special instructions for Purchase Order delivery requirements in the requisition header comments if applicable.

Submit your purchase requests now and avoid the crunch! Please plan – we are here to help if you have any questions.

Full list of 2023/24 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.

Wishing you all a great and successful month!

Finance & Business Services – Friendly Reminders

We are almost done with FY End 2022-23. Please note the upcoming deadlines:

June 8th
  • Last day to submit IFT (formerly CPO).
June 16th
  • Last day to submit department chargebacks and billing requests to outside customers.
  • Last day to submit Petty Cash reimbursements to Cashiering Services.
June 29th
  • Budget and Expense Journals and HR Expense Journals must be fully approved on this date.
June 30th at Noon
  • This is the deadline to make cash and check deposits in the Bursar’s Office.

These Deadlines Have Passed

  • April 17th: Information Communication Technology requisitions (approved TRIA required)
  • April 17th: Requisitions over $50k
  • April 24th: Furniture
  • May 9th: Final day to place GoCard charges.
  • May 15th: Final day to submit Requisitions, Blanket and Service Orders, and Change Order Requests for 22/23 Fiscal Year.
  • May 16th: Final day to place ProCard charges.
  • June 2nd: Final day to submit Travel Reimbursements and Non-Employee Travel Reimbursements, Direct Payment, Employee Reimbursements, and e-Invoices.

Full list of 2023 FYE Deadlines.

On June 16th, Contracts & Procurement Services will begin processing Requisitions in the new FY 2023-24. These Requisitions are ones that were approved in FTS on May 16th and after.

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to FinanceConnect at financeconnect@sjsu.edu with any questions.