Monthly Position Funding Reminder

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit. If you would like access to this report, please submit a Peoplesoft HR Access Request.

For temporary funding changes, submit a temporary appointment funding request to FinanceConnect.
For permanent funding changes, submit a position management request to University Personnel.

Any changes to the distribution of funding for payroll expenses that you would like made for November 2024 payroll must be received no later than Thursday, November 14th at 5:00pm.

We cannot guarantee that change requests received after the deadline will be captured for the November payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures will represent the months of July 2024 through June 2025 for Fiscal Year 2024.
  • Positive pay expenditures [e.g. student salary and overtime] will represent the months of June 2024 through May 2025 for Fiscal Year 2024.

For more information, you can visit our Labor Cost Distribution page or contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

Miscellaneous Supplier Options

We have some important updates to share about the supplier options available when submitting a requisition in FTS. We are excited to share that we’ve introduced additional choices for the campus to select a supplier during the requisition process.

These updates are designed to provide more flexibility and streamline the requisition process, making it easier for departments to select the best supplier for their needs. By offering more options, we aim to improve efficiency and enhance the overall experience for everyone involved in procurement, from requesters to suppliers.

Below are the available options and guidelines on how to use them:

Supplier Type ID # Used for
Supplier NO $ VALUE 0000043480 Contract/Agreement signatures required that have zero dollar impact on the campus or your budget.
(Ex. Student Placement, Non-Disclosure Agreement, etc.).
Supplier TO BID 0000043479 Informal or Formal bidding requests only.
Supplier NEW 0000042333 Onboarding a new supplier (AFTER it have been cleared with UP’s Independent Contractor vs employee process).
Supplier CREDIT CARD ONLY 0000046418
    1. Suppliers who do not have the capability to onboard or will not onboard with SJSU for personal reasons but who will take credit cards or 
    2. When your limit or purchase restrictions won’t allow you to make a ProCard purchase, after reviewing for compliance, the Buyer can process the credit card request.
Supplier UNKNOWN (New) 0000048284 Supplier is not known but a department needs a product or service. This allows the C&PS Team to investigate options for your department.
(Note: this process may still require University Personnel approval for Independent Contractors).

Have questions? Join us at an upcoming FABS Open Lab or send us an email at financeconnect@sjsu.edu.