Category Archives: Announcements

Monthly Position Funding Reminder

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit. If you would like access to this report, please submit a Peoplesoft HR Access Request.

For temporary funding changes, submit a temporary appointment funding request to FinanceConnect.
For permanent funding changes, submit a position management request to University Personnel.

Any changes to the distribution of funding for payroll expenses that you would like made for August 2024 payroll must be received no later than Thursday, August 15th at 5:00pm.

We cannot guarantee that change requests received after the deadline will be captured for the August payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures will represent the months of July 2024 through June 2025 for Fiscal Year 2024.
  • Positive pay expenditures [e.g. student salary and overtime] will represent the months of June 2024 through May 2025 for Fiscal Year 2024.

For more information, you can visit our Labor Cost Distribution page or contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

New DocuSign Templates for Non-Employee Travel Authorization

We are excited to announce the release of two new DocuSign templates:

These forms feature conditional approval routing, making the initiation process more efficient. The first form is designed for use by all divisions [excluding Academic Affairs.] The second form is designed specifically for Academic Affairs. Please select the appropriate form based on the division of the sponsoring department.

Additionally, we have updated the Non-Employee Travel Reimbursement Form, adding an “Amount Approved” field [screenshot below]. Since we periodically update our forms, please ensure you are using the latest version to avoid any processing delays. Do not use saved copies.

Non-Employee Travel Requests are intended for individuals who have traveled on behalf of SJSU for business purposes and are seeking reimbursement.

If you have any issues or questions, please contact the Travel Specialist, An Le.