We have received reports of an issue with submitting purchase order invoices in e-Invoice. Please refrain from submitting PO invoices at this time. We are looking into the problem and will update you when it is resolved. We apologize for the inconvenience.
Author Archives: FinanceConnect
Miscellaneous Supplier Options
We have some important updates to share about the supplier options available when submitting a requisition in FTS. We are excited to share that we’ve introduced additional choices for the campus to select a supplier during the requisition process.
These updates are designed to provide more flexibility and streamline the requisition process, making it easier for departments to select the best supplier for their needs. By offering more options, we aim to improve efficiency and enhance the overall experience for everyone involved in procurement, from requesters to suppliers.
Below are the available options and guidelines on how to use them:
| Supplier Type | ID # | Used for |
| Supplier NO $ VALUE | 0000043480 | Contract/Agreement signatures required that have zero dollar impact on the campus or your budget. (Ex. Student Placement, Non-Disclosure Agreement, etc.). |
| Supplier TO BID | 0000043479 | Informal or Formal bidding requests only. |
| Supplier NEW | 0000042333 | Onboarding a new supplier (AFTER it have been cleared with UP’s Independent Contractor vs employee process). |
| Supplier CREDIT CARD ONLY | 0000046418 |
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| Supplier UNKNOWN (New) | 0000048284 | Supplier is not known but a department needs a product or service. This allows the C&PS Team to investigate options for your department. (Note: this process may still require University Personnel approval for Independent Contractors). |
Have questions? Join us at an upcoming FABS Open Lab or send us an email at financeconnect@sjsu.edu.
SJSU Travel Claim Worksheet and New Meals & Incidental Rates
The CSU Travel and Business Expense Payments policy follows the U.S. General Services Administration [GSA] per diem standards for Meal & Incidental Expense [M&IE], with new rates now in effect. Please share this message with any staff or faculty you feel should be notified.
Why is there a change to the M&IE rates?
The federal government’s fiscal year runs from October 1 to September 30, while California’s fiscal year is from July 1 to June 30.
Effective October 1, 2024, the CSU increased its standard M&IE rates to meet the U.S. GSA per diem rates from $59 to $68. Additionally, M&IE tiers for non-standard areas now range from $68 to $92, up from the previous range of $59-$79.
How does the change impact the travel reimbursement?
The SJSU Travel Claim Worksheet for reimbursement now has the updated GSA rates. The worksheet must be uploaded in FTS for employee travel reimbursement or attached for non-employee travel reimbursement. Travelers should complete the relevant form based on one of the following situations:
| Travel completed before October 1, 2024 |
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| Travel on or after October 1, 2024 |
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| Travel that began before Oct. 1st and did or will end after Oct. 1st |
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What does the revised SJSU Travel Claim Worksheet look like?
Users will find two worksheets (Figure 1) within the SJSU Travel Claim Worksheet file: (1) Travel Dates BEFORE Oct. 1 and (2) Travel Dates ON or AFTER Oct. 1. Click on the tab for the appropriate worksheet to complete based on the traveler’s trip dates.
Figure 1: Screenshot of the Travel Claim Worksheet for Employee showing both worksheets. Click on the image to enlarge.
