With the effective date October 4, 2019, Iowa has been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.
The current list of restricted states are as follows:
- North Carolina
- South Carolina
- South Dakota
As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016. As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.
Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):
- To meet contractual obligations incurred before January 1, 2017.
- To participate in meetings or training required by a grant or required to maintain grant funding.
- For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
- The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice. Travelers and approvers are advised to check the website when planning or approving out-of-state travel. Auxiliary funds may be used for travel to restricted states.
SJSU Travel Guide
CSU Travel Procedures
Assembly Bill 1887
Office of the Attorney General
Departments now have a more convenient, efficient, and paperless way to submit the paper Travel Reimbursement claims for non-SJSU employees such as students and candidates that cannot be submitted through FTS.
The Travel Reimbursement Request Form and support backup documentation can now be sent to Accounts Payable Travel Desk at a dedicated email: email@example.com. This email account is for submissions only. Do contact the Travel Desk with any questions related to payment status or to confirm if the request was received. The new process is a temporary improvement until we complete development of a portal similar to e-Invoice for departments to use.
When preparing the reimbursement request, please note the following:
- Manual or electronic signatures (e.g. DocuSign) on the Travel Reimbursement Request form are acceptable.
- In the email submission, attach one file containing the completed and approved request form and backup such as receipts.
- Reference the Traveler’s name and department in the email subject line.
- Please do not send us the hardcopy.
Current SJSU employees are to use FTS to submit their Travel Authorization and Reimbursement. If you have any questions regarding the travel process or policy, contact Jasmine Velazquez of the Travel Desk at 4-1674 or firstname.lastname@example.org.
Airlines are increasingly offering stripped-down economy class airfares by removing such amenities as assigned seats and the ability to bring carry-on baggage. SJSU’s Travel Guide states, “Transportation by scheduled airlines shall be allowed at the lowest fare available at time of booking.” If a traveler has a business reason for purchasing other than the lowest fare available, that reason should be noted in the FTS reimbursement document where Approving Officials can easily see it – preferably in the “Additional Trip Details” field. If the business reason for an upgrade is indicated in the FTS reimbursement request, approval of the request by an Approving Official indicates approval of the upgrade. If the business reason for an upgrade is not indicated in the reimbursement request, Finance will ask the traveler for a justification, and may refer weak cases back to the Approving Official for review.
Travelers are responsible for the cost of unapproved upgrades. If the purchase was made via a GoCard, the traveler will be asked to reimburse the University.
Travelers may elect to upgrade their seats using personal resources. If not handled as a separate transaction, the FTS reimbursement request should include only the base fare amount.