The CSU Travel and Business Expense Payments policy follows the U.S. General Services Administration [GSA] per diem standards for Meal & Incidental Expense [M&IE], with new rates now in effect. Please share this message with any staff or faculty you feel should be notified.
Why is there a change to the M&IE rates?
The federal government’s fiscal year runs from October 1 to September 30, while California’s fiscal year is from July 1 to June 30.
Effective October 1, 2024, the CSU increased its standard M&IE rates to meet the U.S. GSA per diem rates from $59 to $68. Additionally, M&IE tiers for non-standard areas now range from $68 to $92, up from the previous range of $59-$79.
How does the change impact the travel reimbursement?
The SJSU Travel Claim Worksheet for reimbursement now has the updated GSA rates. The worksheet must be uploaded in FTS for employee travel reimbursement or attached for non-employee travel reimbursement. Travelers should complete the relevant form based on one of the following situations:
| Travel completed before October 1, 2024 |
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| Travel on or after October 1, 2024 |
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| Travel that began before Oct. 1st and did or will end after Oct. 1st |
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What does the revised SJSU Travel Claim Worksheet look like?
Users will find two worksheets (Figure 1) within the SJSU Travel Claim Worksheet file: (1) Travel Dates BEFORE Oct. 1 and (2) Travel Dates ON or AFTER Oct. 1. Click on the tab for the appropriate worksheet to complete based on the traveler’s trip dates.
Figure 1: Screenshot of the Travel Claim Worksheet for Employee showing both worksheets. Click on the image to enlarge.
