Limited Service at Distribution Services Today

Please be advised that Distribution Services will not be delivering mail and parcels, or picking up outbound mail and shipments today, Thursday, April 27, 2023 due to limited staffing. We will receive incoming shipments at the Distribution Services warehouse. Normal services will resume on Friday, April 28.

Campus departments are welcome to bring any outbound packages directly to the Distribution Services warehouse for processing.  If you are expecting a time or temperature sensitive package, please contact Tony Diaz at (408) 924-1593 or for coordination.

Strategic Sourcing – Contracts & Procurement Services – Friendly Reminders:

Your Strategic Sourcing team has a few friendly reminders to help you have a successful Fiscal Year End!

Current & Fast Approaching Deadlines:

    • April 24:
      • Furniture
    • May 9th:
      • GoCard Charges
    • May 16th:
      • ProCard Charges
    • May 15th:  
      • Final Day to submit a Requisition for 22/23 FY
      • Final Day to submit Blanket Orders & Service Orders for 22/23 FY
      • Final Day to submit Change Order Requests for 22/23 FY
    • June 2nd: 
      • Travel Reimbursements
      • Non-Employee Travel Reimbursements
      • Direct Pays
      • Employee Reimbursements
      • e-Invoice submissions
    • Reminder – These Deadlines Have Passed
      • April 17th: Information Communication Technology requisitions (approved TRIA required)
      • April 17th: Requisitions over $50k

Full list of 2022 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to our Strategic Sourcing team for any questions at

Wishing you all a great and successful month!

2023 Mileage Reimbursement Rate

The mileage rate in FTS was updated on April 11, 2023 to the current IRS mileage rate. The mileage rate for business travel occurring on or after January 1, 2023:

  • The standard mileage rate was increased from 62.5 cents to 65.5 cents.
  • Miles driven for moving purposes will be reimbursed at 22 cents per mile.

Employees who were reimbursed for mileage prior to the FTS update were reimbursed the difference and notified of the additional payment.

If there are any questions, please contact .