April Accounting Period Closed

For employees who track or manage department budgets, please note that the month of April 2014 is now closed in CFS. This means that the General Ledger (GL) system will not accept any more entries with a April Journal Date. April transactions can still be entered into the GL system, but the Journal Date must be 5/1/2014 or later. Periods currently open are May 2014 through June 2014.

May LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for May 2014 payroll must be received by Finance Support no later than Wednesday, May 23, at 5:00 p.m.

For staff member changes, all requests can be submitted directly to Finance Support:

Andrew Nguyen
Finance Support, CL 500
Extended Zip 0008

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the May payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2013/14 will reflect regular/negative pay for the months of July 2013 through June 2014; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2013 through May 2014. Positive pay for Fiscal Year 2014/15 will reflect expenditures for the twelve month period of June 2014 through May 2015.

For more information about the LCD process, please see http://www.sjsu.edu/finance/about_us/budget/budget_dev/people_budgeting/labor_cost_distribution/index.html.  If you have any questions, please contact Andrew Nguyen at finance-support@sjsu.edu or 4-1585.

CFS Data Warehouse 11G Upgrade

The CSU Chancellor’s Office recently completed the upgrade of CFS Data Warehouse from version 10G to version 11G. The CFS Data Warehouse is the reporting tool used by campus departments to monitor financial activity affecting their State accounts.

To help campus users transition into using 11G, both Data Warehouse versions will be available and data refreshed nightly through June 2014, so there is time to prepare yourself to switch over completely to the new version on July 1, 2014. Also, the CSU has posted video and tutorials for 11G and they can be found on their website- https://csyou.calstate.edu/Divisions-Orgs/bus-fin/it/BI-DW/CFSDW/Pages/BI-DW-User-Documentation.aspx

To learn more about changes made and new features available in Data Warehouse 11G, Finance has scheduled several Overview of Data Warehouse 11G (Course Number: FIN012) sessions for current Data Warehouse users. If you are a new user to Data Warehouse who needs access to the system, then enroll in the Introduction to Data Warehouse (Course Number: FIN008) instead.

Log into MYSJSU, to enroll yourself in FIN012 or FIN008. In MySJSU navigate to: Self Service > Learning and Development > Enroll in Training Classes

 To Search by Course Number:

1. Click on Search by Course Number
2. Enter the course number (It is case sensitive.)
3. Click the Search pushbutton
4. Click on the View Available Sessions hyperlink.
5. Select the session you would like to attend.
6. Click the Enroll pushbutton.

 To Search by Course Name:

1. Click on Search by Course Name
2. Enter the course name (It is case sensitive.)
3. Click the Search pushbutton
4. Click on the View Available Sessions hyperlink.
5. Select the session you would like to attend.
6. Click the Enroll pushbutton.

Note: If you receive a message stating no results were found that match your search, please check the spelling and casing of either the Course Number or Course Name as these are case sensitive.