Tag Archives: Procurement Pathways

CSUBUY is Coming on June 1, 2020

CSUBUY logo

 

On June 1st, CSUBUY will replace ESM Campus Marketplace as our purchasing platform to apply contract pricing for CSU suppliers.

What will be different?

The CSUBUY platform will look different than current marketplace, but the supplier catalogs and purchasing process will remain the same as before.

What to expect and how to prepare for the transition?

  • The last day to place orders in ESM Campus Marketplace is May 25th. At the end of the day, the marketplace will be disabled and users will not be able to place new or to finish orders in that system. Please plan accordingly for ordering supplies during the shutdown. If you have an urgent purchasing request, then email Contracts and Procurement Services at strategicsourcing-c-ps@sjsu.edu for assistance.
  • All current Campus Marketplace users, those with ProCard and Transfer Cart access, will be moved to the new CSUBUY. No action is required by users for this task at this time. We will send an announcement requesting you to activate your account as we get closer to go-live.
  • Purchasing history in Campus Marketplace will not be transferred to CSUBUY. If you need a copy of a completed Campus Marketplace order, please contact FinanceConnect for assistance.
  • Users will be able to place orders in CSUBUY on June 1st!!

Learn more about CSUBUY!

We’ve put together a quick reference guide to outline the old and new look between the two marketplaces.

Also, we’ve scheduled Zoom-based walkthrough sessions for Friday, May 29 from 9 a.m. to 10 a.m. to provide you with an opportunity to explore the new process and have questions answered. Register in the session now. We will schedule more sessions in the upcoming weeks.

If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

 

 

Direct Payment Limit Increased for Guest Artists and Guest Speakers

Strategic Sourcing – Procurement to Payment Services has increased the Direct Payment limit for guest artists and guest speakers. Services by guest artists/speakers are allowed through Direct Payment pathway if it’s under $1500, instead of the previous limit of $1000. Please submit a Requisition if services is over $1500 and/or if there is a contract to sign.

Procurement to Payment Services

Dear Campus Community,

In response to the heightened restrictions surrounding the COVID-19 outbreak, the Procurement to Payment Services team would like to ensure you we remain available to you to fulfil your needs.

Procurement

Should you need to purchase supplies, please continue to enter requisitions. This is especially recommended for items that require shipment to individual homes and will need to be tagged as University property.

If you need to purchase an item immediately, please work with your department ProCard holders to facilitate purchases. Please be advised that orders initiated in the Campus Marketplace cannot be redirected to your home.

ProCard holders should follow normal ProCard protocols for the purposes reconciliation. For items purchased in response to the COVID-19 outbreak, please make sure you are using the class code below in your reconciliations.

  • Class Code: 4716 Coronavirus COVID-19 Incident

Payments

At this juncture, check runs will be done once a week, on Thursdays. Please continue to submit invoices for payment to ensure continuous payment to our suppliers. Many of them will be facing financial challenges during this time.

Should you have any questions, please contact Finance Support at financeconnect@sjsu.edu and they will direct your request accordingly.