Category Archives: Announcements

New Chatbot for Finance and Business Services!

We are excited to announce that Chatbot has arrived on the Finance and Business Services website!

What does this mean?

When visiting the FABS website, you’ll be able to get quick answers to commonly asked finance questions. You will also have the option of asking your own questions. If you do not receive a satisfactory answer, you will be directed to contact FinanceConnect. We will be monitoring the chatbot to determine how we can make improvements moving forward.

How does it look?

There will be an icon in the bottom right corner of the screen that visitors can interact with. (See Figure 1 below.)

Figure 1. FABS website with the Chatbot Icon

 

The user will be prompted to select a topic or ask their own questions. (See Figure 2 below).

Figure 2. FABS Chatbot Main Menu

We encourage you to use the new Chatbot as a first stop for assistance, as your interaction will inform future development of the tool and aid in formulating improved responses. If you have any questions, you can contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

ProCard/GoCard Workshop Zoom Session

We are having a ProCard/GoCard Workshop on Friday, November 22nd from 11:00 a.m. to 12:00 p.m. via Zoom. New and current cardholders are encouraged to attend when they need assistance or have questions about the ProCard/GoCard. If you are interested in joining the session, you’ll need to register by 5pm on Thursday, November 21st. Please keep in mind the first 30 minutes of the workshop will provide an overview of the reconciliation. After the overview, the workshop is opened for cardholders to ask questions or seek assistance in completing their reconciliation.

Monthly Position Funding Reminder

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit. If you would like access to this report, please submit a Peoplesoft HR Access Request.

For temporary funding changes, submit a temporary appointment funding request to FinanceConnect.
For permanent funding changes, submit a position management request to University Personnel.

Any changes to the distribution of funding for payroll expenses that you would like made for November 2024 payroll must be received no later than Thursday, November 14th at 5:00pm.

We cannot guarantee that change requests received after the deadline will be captured for the November payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures will represent the months of July 2024 through June 2025 for Fiscal Year 2024.
  • Positive pay expenditures [e.g. student salary and overtime] will represent the months of June 2024 through May 2025 for Fiscal Year 2024.

For more information, you can visit our Labor Cost Distribution page or contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.