Author Archives: FinanceConnect

Campus Copier Program Updates

We made a few updates to the Campus Copier Program. These changes align with our need to ensure efficient turnaround times with requests.

There is one new request form designated primarily to copier moves and removal from the program:

Reminder: Departments can review the current CCP Equipment List to ensure our program administrator has the most up-to-date information for your department. After reviewing the equipment on the list and your information needs updating, please submit a Google Form request using our new form CCP Changes Request.

Things you might also want to consider:

All these updates are also included in our Campus Copier Program Guide and Checklists.

Please share this message with any staff or faculty who may benefit from this information.  Should you have any questions, please reach out to our team via our Campus Copier email for inquiries and or assistance.

Strategic Sourcing – Contracts & Procurement Services – Friendly Reminders

Your Strategic Sourcing team has some friendly reminders to help you prepare for the Fiscal Year End!

May Deadlines

May 10th: Last day of GoCard billing cycle (May statement). Purchases posted to this cycle will go against 2023-24 funds. Charges incurred after this day will be expended in 2024-24 (June statement).

May 13th:

  • Requisition for 23/24 FY must be fully approved in FTS by this date.
  • Blanket Orders & Service Orders for 23/24 FY must be fully approved in FTS by this date.
  • Change Order Requests for 23/24 FY must be approved by this date.

May 15th: Last day of ProCard billing cycle (May statement). Purchases posted to this cycle will go against 2023-24 funds. Charges incurred after this day will be expended in 2024-24 (June statement).

May 31:

  • Employee Travel for 23/24 FY must be fully approved in FTS by this date.
  • Non-Employee Travel Reimbursement for 23/24 FY must be fully approved and submitted to Payment Services’ Travel Desk by this date.
  • Direct Payment & Employee Reimbursements for 23/24 FY must be fully approved in FTS by this date.
  • Final day to submit PO invoices for 23/24 FY in FTS e-Invoice.

Requisition Reminders:

  • Provide a point of contact (name and email address) for the suppliers you are working within your requisition header comments.
  • Provide special instructions for Purchase Order delivery requirements in the requisition header comments if applicable.

Submit your purchase requests now and avoid the crunch! Please plan – we are here to help if you have any questions.

Full list of 2023/24 FYE Deadlines

Please share this message with any staff or faculty you feel should be notified. Feel free to reach out to our Strategic Sourcing team for any questions at strategicsourcing-c-ps@sjsu.edu.

Wishing you all a great and successful month!

New Description in FTS Direct Payment

“Reimbursement to Auxiliary” has been added as a new FTS Direct Payment description. Departments should select this description to reimburse an auxiliary such as Tower Foundation or Research Foundation for expenses that were charged to them when they should have been paid with state-side funds. An invoice from the auxiliary to SJSU must be uploaded for this request. A Generic Invoice will not be accepted. A pre-approval from Payment Services is not required to submit a reimbursement to an auxiliary.

Please do not use Direct Payment if the Auxiliary is reimbursing SJSU; instead, refer to Cost Recovery Funds for instructions.