Monthly Archives: September 2022

Update- New State Added to the Restricted Travel List

On August 19, 2022, Attorney General Robert Bona announced that Georgia will be added to the list of banned travel states, effective immediately. This state has been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.

The current list of restricted states are as follows:

      1. Alabama
      2. Arizona (as of September 28, 2022)
      3. Arkansas
      4. Florida
      5. Georgia
      6. Idaho
      7. Indiana
      8. Iowa
      9. Kansas
      10. Kentucky
      11. Louisiana
      12. Mississippi
      13. Montana
      14. North Carolina
      15. North Dakota
      16. Ohio
      17. Oklahoma
      18. South Carolina
      19. South Dakota
      20. Tennessee
      21. Texas
      22. Utah
      23. West Virginia

Background

As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016. As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.

Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):

      • To meet contractual obligations incurred before January 1, 2017.
      • To participate in meetings or training required by a grant or required to maintain grant funding.
      • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
      • The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice. Travelers and approvers are advised to check the website when planning or approving out-of-state travel. Auxiliary funds may be used for travel to restricted states.

If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 408-924-1558.

References

SJSU Travel Guide
CSU Travel Procedures
Assembly Bill 1887
Office of the Attorney General

September LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for September 2022 payroll must be received by FinanceConnect no later than Thursday, September 15th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to FinanceConnect at financeconnect@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the September payroll cycle.

Important Reminders:

      • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
      • Payroll expenditures for Fiscal Year 2022/23 will reflect regular/negative pay for the months of July 2022 through June 2023; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2022 through May 2023. Positive pay for Fiscal Year 2023/24 will reflect expenditures for the twelve month period of June 2023 through May 2024.

Please refer to Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.