Monthly Archives: June 2021

FTS Requisitions for Next Fiscal Year 2021-22

Contracts & Procurement Services will process Requisitions for next Fiscal Year 2021-2022 in CFS beginning today, June 14th. Users will notice some temporary modifications in FTS Requisition:

  1. All Requisitions created in FTS will require the Desired Due Date to be 7/1/2021 or greater.  An error message will appear if the due date is less than 7/1/21.
  2. The Clone Req button will be removed so users cannot copy an existing Requisition. Users will need to click on the Add [ + ] icon and create a new Requisition.

On July 1st, the first day of the new fiscal year, FTS Requisition will return to normal:

  • The Desired Due Date will default to two weeks from the current date.
  • The Clone Req feature will be activated again for use.

Figure 1: Click on image to enlarge.  Desired Due Date must be 07/01/2021 or greater.
FTS Requisition

May Accounting Period Close

For employees who track or manage department budgets, please note that the month of May 2021 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a May journal date. May transactions can still be entered into the GL system, but the journal date must be 6/1/21 or later. The current period open is June 2021.

Vaccination Status REQUIRED Before SJSU Contractors/Suppliers Come to Campus

Please provide the following link to the Supplier Self Attestation Form (DocuSign) to all Suppliers performing work on the San Jose State University campus (i.e. any and all SJSU property), prior to the work being performed onsite. We suggest at least two business days in advance of the work taking place. A copy of the completed self attestation form will automatically be sent to the Strategic Sourcing team for record keeping purposes.
 

SJSU now has an obligation under the revised May18th County Health Order to gather self attestations from our suppliers working on campus regarding their vaccination status. The following is an excerpt from the County of Santa Clara’s Requirements for Operating Page related to the order:

“Ascertainment of Vaccination Status: Businesses entities must ascertain the vaccination status of all personnel (including employees, contractors, and volunteers) who are currently or will be working at a facility or worksite in the county and must comply with the rules for personnel who are not fully vaccinated, as required in the May 18 Order and the Mandatory Directive on Unvaccinated Personnel.”

We thank you in advance for your help and cooperation in this matter, as it is important that we remain in compliance with County orders for the safety of our campus community.
Should you have any questions, please do not hesitate to contact us at strategicsourcing-c-ps@sjsu.edu.