For employees who track or manage department budgets, please note that the month of February 2018 is now closed in CFS.
This means that the General Ledger (GL) system will not accept any more entries with a February journal date. February transactions can still be entered into the GL system, but the journal date must be 3/1/2018 or later. The current period open is March 2018.
To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for March 2018 payroll must be received by Finance Support no later than Tuesday, March 20 at 5:00 p.m.
For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.
We cannot guarantee that requests for changes received after the deadline will be captured for the March payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.
Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.
Effective immediately, auxiliary funds are an eligible fund source for travel to the list of states in Assembly Bill 1887.
SJSU funds (Operating Funds, SSETF, CERF, etc.) are considered “state funds” and remain ineligible for supporting travel to restricted states. When using auxiliary funds, remember to select “Travel Paid By Non-University Funds” when indicating the Travel Type on the FTS Travel Authorization.
The following states are currently subject to California’s ban on state-funded and state-sponsored travel:
Please forward this message to any staff or faculty you feel should be notified.
Do contact Finance Support at financeconnect@sjsu.edu or 4-1558 with any questions.