October Accounting Period Close

For employees who track or manage department budgets, please note that the month of October 2015 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a October journal date.  October transactions can still be entered into the GL system, but the journal date must be 11/1/2015 or later. The current period open is November 2015.

Non-Monetary Gifts Procedures

The Property Office would like to remind departments of the procedures for handling non-monetary gifts.

A non-monetary gift, commonly identified as “gift-in-kind”, is a voluntary contribution of goods or services that can be used to advance the mission of San José State University or can be readily converted to cash and may qualify as a charitable deduction for the person(s) making the gift. A Non-Monetary Gift Acceptance form must be completed with appropriate approval signatures before a gift can be officially accepted by the university.  Instructions for completion of the form, definitions, and the procedure for distribution and approval of the form are included in the form documentation.

Non-Monetary Gifts which exceed $5,000 must have a completed form routed to the university’s Property Office to assure entry into the university’s inventory tracking system.

Please refer to the Property Manual for more information.