For employees who track or manage department budgets, please note that the month of March 2015 is now closed in CFS.
This means that the General Ledger (GL) system will not accept any more entries with a March journal date. March transactions can still be entered into the GL system, but the journal date must be 4/1/2015 or later. The current period open is April 2015.
To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for April 2015 payroll must be received by Finance Support no later than Monday, April 20th at 5:00 p.m.
For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.
We cannot guarantee that requests for changes received after the deadline will be captured for the April payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2014/15 will reflect regular/negative pay for the months of July 2014 through June 2015; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2014 through May 2015. Positive pay for Fiscal Year 2015/16 will reflect expenditures for the twelve month period of June 2015 through May 2016.
For more information about the LCD process, please see http://www.sjsu.edu/finance/about_us/budget/budget_dev/people_budgeting/labor_cost_distribution/index.html.
If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.
Coming very soon!!
Campus users familiar with Accounts Payable’s e-Invoice portal will notice an exciting redesign.
The new look is being launched to be consistent with the university’s web pages and branding as well as updating the portal’s security for submitting purchase order invoices.The security feature will require the PO# and its related Supplier ID#, both of which will be validated before the submission is accepted.
What is e-Invoice?
e-Invoice is a quick and convenient method to submit purchase order invoices to Accounts Payable for payment processing. Users can upload PO invoices in a dedicated portal located in the Accounts Payable section of the Finance website.
Some benefits to using e-Invoice are:
Come check it out and experience the updated e-Invoice!
Visit www.sjsu.edu/finance/einvoice .