Monthly Archives: December 2015

CSU Travel Policy and Procedures Update

The CSU Travel Policy and Procedures have been revised. This is effective for travel occurring on or after January 1, 2016. Below are changes to be aware of:

  • Receipts are required for individual expenses of $75.00 or more. This is an increase from the previous $25.00 requirement. Actual meal expenses remain reimbursable up to $55.00 per day.
  • Nightly lodging limit has been increased to $275.00 per night (excluding taxes and fees).  Any rate over allowed limit requires pre-approval by a campus vice president or their designee.
  • The time to process travel reimbursements has been extended from 30 days to 60 days after the completion of a trip. This complies with IRS guidelines.
  • University funds are now allowable for reimbursement of spouse or registered domestic partner travel expenses when significant other’s presence serves a bona fide University business purpose.

As with all CSU policies and procedures, individual campuses, if desired, may adopt more restrictive guidelines and procedures than the minimum requirements of the CSU.  San Jose State will continue to require pre-approval for domestic travel for university employees utilizing the online Travel Authorization system (FTS).

For additional information or questions, please refer to the SJSU Travel Guide (PDF). If you have specific questions, please contact FinanceConnect (financeconnect@sjsu.edu or 4-1558) or Travel Specialist, Maggie DeLaMere (margaret.delamere@sjsu.edu or 4-1572).

November Accounting Period Close

For employees who track or manage department budgets, please note that the month of November 2015 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a November journal date. November transactions can still be entered into the GL system, but the journal date must be 12/1/2015 or later. The current period open is December 2015.