Monthly Archives: August 2014

Reminder- CFS Data Warehouse 11G

The Finance Data Warehouse 10G environment will be deactivated at 11:00 PM on Thursday, 8/7/2014. At that time, all 10G data warehouse links will be removed from CSYou. At 8:00 AM on Friday, 8/8/ 2014, all data warehouse production activity will be in the 11G environment.

For more information, the CSU has posted video and tutorials for 11G and they can be found on their website- https://csyou.calstate.edu/Divisions-Orgs/bus-fin/it/BI-DW/CFSDW/Pages/BI-DW-User-Documentation.aspx

To learn more about changes made and new features available in Data Warehouse 11G, Finance has scheduled several Overview of Data Warehouse 11G (Course Number: FIN012) sessions for current Data Warehouse users. If you are a new user to Data Warehouse who needs access to the system, then enroll in the Introduction to Data Warehouse (Course Number: FIN008) instead.

Log into MYSJSU, to enroll yourself in FIN012 or FIN008. In MySJSU navigate to: Self Service > Learning and Development > Enroll in Training Classes

To Search by Course Number:

1. Click on Search by Course Number
2. Enter the course number (It is case sensitive.)
3. Click the Search pushbutton
4. Click on the View Available Sessions hyperlink.
5. Select the session you would like to attend.
6. Click the Enroll pushbutton.

 To Search by Course Name:

1. Click on Search by Course Name
2. Enter the course name (It is case sensitive.)
3. Click the Search pushbutton
4. Click on the View Available Sessions hyperlink.
5. Select the session you would like to attend.
6. Click the Enroll pushbutton.

Note: If you receive a message stating no results were found that match your search, please check the spelling and casing of either the Course Number or Course Name as these are case sensitive.

Distribution Services – We Deliver! You Receive!

In 2011, the former Shipping & Receiving Department was renamed “Distribution Services” to reflect the revised responsibilities of the Department. The Receiving function was decentralized to allow campus departments more control over the receipt process. The responsibilities were changed to better serve the campus community by focusing on expedited distribution of incoming parcels and mail.

The change appears to be a success. The bottleneck at receiving has been eliminated. Parcels and mail are sorted and delivered to the departments faster and more accurately than ever. In our recent Customer Satisfaction Survey, most departments reported they are satisfied with the additional control and responsibilities that they have assumed to make sure that they receive the products in a timely manner.

Incoming parcels arrive throughout the day. Distribution Services verifies the delivery location, inspects parcels for damage and counts the number of packages before signing paperwork from the carrier. Parcels are then delivered to the department, often within a half hour of receipt from the carrier.

Upon delivery to the department, at least one signature from an authorized employee of the end-user department is requested. The signatures confirm that the department has accepted the packages and they have been counted and inspected for damage.

TrackPad is an electronic, handheld device, used for collecting signatures. If a shipment requires one signature, pertinent information, such as the number of boxes, appears on the TrackPad device. The employee’s signature confirms that this information is correct. Sometimes a second signature is required and delivery details will not appear on the TrackPad device. In this case, Distribution Services will generate a bar code label for signature. The department employee signs to verify the information on the label.

In this model, the department accepts full responsibility for the shipment and the verification of package contents, once a signature is provided. It is very important that all employees who are responsible for receiving shipments on behalf of a department, are aware of this responsibility. Please inspect and count boxes before providing a signature for any deliveries. In the event of a discrepancy in the content of the shipment, the department should notify the supplier immediately.