Effective November 6, 2025
Some key updates have been made to our CSU Contracts & Procurement Policy by the Chancellor’s Office [CO], and we are excited to share them with you. These revisions promote consistency, flexibility, and efficiency across all CSUs. Two updates affect the entire campus, and one affects Intercollegiate Athletics.
1. UPDATED – Competitive Bidding Thresholds
Updated thresholds allow us to procure your purchases more efficiently. While bidding thresholds set certain limits, we should continue to use existing competitively bid agreements and/or cooperative agreements (with our existing partners) whenever possible to secure the best pricing. These changes are also reflected in our Matrix Guide – Contract and Procurement Thresholds, Requirements, and Processing Times 11/2025
| Procurement Type | No Competition | Informal | Formal |
| Goods & Services | <$100,000 | $100,000 – $250,000 | >$250,000 |
| Information Technology (ITR) | <$100,000 | $100,000 – $1,000,000 | >$1,000,000 |
2. UPDATED – Sole Source & Sole Brand Approval Limits
While the changes to Sole Source/Brand have increased, we are still encouraged to utilize existing agreements or cooperatives. Also updated on the Matrix Guide linked above.
| Procurement Type | CPO | VP/CFO | CO* |
| Sole Source/Brand | ≥ $100,000 | ≥ $250,000 | ≥ $1,000,000 |
*Chancellor’s Office [CO] final approval [All requests must include written justification.]
3. UPDATED – Exceptions to Competition Requirements
The following was added to the policy and impacts Intercollegiate Athletics:
- Charter buses, aircraft, or any other appropriate mode of transportation for intercollegiate athletics
- Hotels and other lodging for intercollegiate athletics
We look forward to processing your purchase requests utilizing these new policy updates!
Campus Copier Program [CCP] Updates
1. UPDATED – New CCP Coordinator
We have a new Campus Copier Coordinator, Reyna Villa. She is in training and will be available to assist you with your program.
1. UPDATED – No More Stickers Will be Distributed
After reviewing and evaluating the current process, we’ve decided to eliminate the CCP sticker distribution to improve efficiency. Going forward, each department will be assigned a CCP# linked to a specific copier.
If your copier is replaced, you’ll continue using the same CCP#. For departments with multiple copiers, each machine will be identified by both the CCP# and its Equipment ID#.
This new process will be tracked on the CCP Equipment List, which allows all departments to view their assigned copiers and communicate any updates or needs using the information included on our equipment spreadsheet.
Thank you for your cooperation as we streamline this process. Feel free to reach out to Reyna Villa or Kim Gamblin if you have any questions.
If you have any questions or concerns, please feel free to contact us directly. StrategicSourcing-C-PS@sjsu.edu.