As a reminder, all divisions are required to track research expenditures for reporting purposes. The Academic Affairs Division implemented two new fund numbers -70026 Faculty Start-Up and 70031 RSCA Programs- intended to separate start-up and select RSCA expenditures from our ordinary operating budget and introduced the systematic use of faculty class code for expenditure tracking. Departments were asked in July 2022 to track all other research expenditures in a similar manner.

Just-in-time Research Expenditures

Please continue to use Program Code R07 with your primary department ID and fund number for any transactions related to research. This includes all just-in-time research expenses that are covered by a department’s CSU Operating Fund budget and/or PaCE funds. The use of faculty class codes is optional.

College and Department-Wide RSCA Programs

Colleges may deposit CSU Operating Funds into Fund 70031 for any organized college- or department-wide RSCA programs, travel and professional development grants, and retention grants offered to their faculty. As with all other RSCA grants in 70031, grant award deadlines may cross fiscal years, and award funds may be carried forward without year-end restrictions. Grant activities will be tracked using Program Code R07 and faculty class codes.

Any questions and concerns should be directed to your college Director of Resources and Operations and college resource and financial analysts.

The original blog announcement from July 2022 can be referenced here.

Research & Innovation has made some process improvements intended to alleviate the workload both at the college and department levels effective with the 2023-24 grants that were recently awarded.

1. All faculty internal grants (Seed, Level-Up, Mid-Career) will be awarded for two years.  No spending extension will be granted except for a compelling reason (e.g. illness, pandemic).
2. Internal grant funds will be allocated in two categories only to eliminate (1) the minutia of tracking expenses by account and (2) the need for reallocation requests.  The two categories are Summer Fellowships and Operating Expenses (OE).  Per past practice, Summer Fellowships funding will remain with the Office of Research, and we will work with University Personnel to have summer payments issued.  OE will act as a catchall to include Student Assistant, Equipment, Travel, Supplies, etc.  We trust faculty to use their grant money in a manner that allows them to meet the original goal of their proposal and we will review their progress when they submit a report at the end of their grant period.
3. Grants expiring in 2023 will automatically be extended for one additional year only if an extension is submitted.
4. Small awards (e.g. $500 in professional development funds) are being phased out though you may see a few more being issued due to commitments already made.

Please refer to this Q&A for more information.

To align with SJSU’s strategic goal to enhance faculty research, all divisions are required to track research expenditures for reporting purposes. Academic Affairs Division implemented two new fund numbers -70026 Faculty start-Up and 70031 RSCA Programs- intended to separate start-up and select RSCA expenditures from our ordinary operating budget and introduced the systematic use of faculty class code for expenditure tracking. In the last phase of this transition, departments are asked to track all other research-related expenditures in a similar manner.

Just-in-time Research Expenditures

Effective immediately, please use Program Code R07 with your primary department ID and fund number for any transactions related to research. This includes all just-in-time research expenses that are covered by a department’s CSU Operating Fund budget and/or PaCE funds. The use of faculty class codes is optional.

College and Department-Wide RSCA Programs

Colleges may deposit CSU Operating Funds into Fund 70031 for any organized college- or department-wide RSCA programs, travel and professional development grants, and retention grants offered to their faculty. As with all other RSCA grants in 70031, grant award deadlines may cross fiscal years, and award funds may be carried forward without year-end restrictions. Grant activities will be tracked using Program Code R07 and faculty class codes.

Any questions and concerns should be directed to your college Director of Resources and Operations and college resource and financial analysts.