FY2021/22 HEERF Expenditure Reports

As mentioned in the AART Meeting this morning, we have been asked to submit a projected expense report of the FY2021/22 Higher Education Emergency Relief Funding (HEERF) support we were allocated. In order to comply with the request, ABSO has emailed out a template with instructions to the colleges that have been awarded HEERF funds (Business, Education, Engineering, and Science). Academic Support Units who have also received HEERF allocations have also been asked to provide expense projections.

Please make sure to move any HEERF expenses currently in Fund 70000 – CSU Operating Fund to Fund 70602 – HEERF II Institutional with Class Code 4716 – Coronavirus COVID-19 Incident and the corresponding Project Code before 12/22/2021. You also need to project future expenses that will be incurred and will be posted in the system by February 28, 2022. Please note: Encumbrance of funds will not count as an expense. We strongly recommend that you submit your requisitions as soon as possible and work with the vendors to process invoices for payment.  

Student Assistants and Instructional Student Assistants (ISAs) will need to report all of their hours by January 31, 2022, in order for their payroll to be posted in the month of February. 

Any HEERF expenses being paid via the ProCard and/or GoCard need to be posted by the dates listed below to ensure the transactions are posted in time for the statement reconciliation process and for Accounts Payable to post the transactions to CFS in February. Note, these are the new dates provided by A/P after our meeting this morning.

  • GoCard: January 12, 2022
  • ProCard: January 18, 2022

The HEERF expense projections are due to our office by Thursday, January 6, 2022

Thank you for your assistance.

Please contact our office if you have questions.

Spring 2022 Assigned Time Reporting

This message is for Department Admins, Chairs, Deans, and Associate Deans.

The Assigned Time System is now open for spring 2022.  To log in, please visit http://ir.sjsu.edu/Faculty/assignedtime.php.
Users who are responsible for assigned time reporting but unable to log in may request access using this form: https://forms.gle/fLSqw6YMqVnpCBiC7

Departments should refer to their dean’s office for internal reporting deadlines.  Please note that all assigned time entries must be entered and approved by the dean no later than Tuesday, February 15, 2022.

Please contact abso@sjsu.edu for questions or concerns.


Important Dates

January 26……………………………First Day of Instruction
February 7……………………………Last Day to Drop Courses
February 14………………………….Last Day to Add Courses
February 22………………………….Enrollment Census Date

New Team Member in ABSO

We are pleased to announce the appointment of Claudia Gasca as the Division Financial Planning Officer in ABSO.

Claudia has been a member of the San Jose State University community for over twenty years.  She comes to ABSO from the university budget office, where she has served as the Senior Financial Management and Planning Analyst since 2013. Before joining the University Budget Office, she worked at the Academic Affairs Division budget office and the College of Professional and Global Education for 14 years.  Throughout her career at SJSU, she has built expertise in financial management and acquired extensive knowledge of the CSU and SJSU budget operations and systems.   

In her new role, Claudia will oversee and manage the business planning process and all fiscal affairs pertaining to self-support programs and activities in Academic Affairs.  She will serve as the subject matter expert on self-support resource management and compliance, focusing primarily on PaCE and SJSU Online.  She will also help with fee proposal development and revenue distribution modeling.   

Please join us in welcoming Claudia Gasca!

New Team Member in ABSO

An announcement from Sami Monsur, Senior Director of Academic Budgets, Administration, and Operations:

After a two-year wait, we have filled our vacant Analyst position in ABSO! I am happy to introduce Joanna Gaona to our team! Joanna is a proud Spartan, having graduated from San Jose State in 2015 with a BS degree in Business Administration and Management.

Joanna’s biggest role will be working with the ABSO team to continue streamlining and improving processes in AAD and in partnership with other divisions. She also will work with the division units on their budget and procurement needs.

Joanna also will be managing travel approvals. Many thanks to Melanie Schlitzkus, who had been helping out while this position was vacant; her support was critical especially during the pandemic. We have started transitioning this area of work over to Joanna but they will continue working together until she is fully up to speed.

In the meantime, please make time to introduce yourself to Joanna and welcome her to our team! She is here to help!

Professional Program Accreditation Annual Dues

This message is for the department admins who process professional program annual accreditation fee invoices.

A change has been made in how professional program accreditation invoices are processed. Previously, invoices were forwarded to Undergraduate Education (UE) to cover the cost of the annual dues. Moving forward, please forward those invoices to Institutional Effectiveness and Student Analytics (IESA) for processing. Nikki Mirza, (nikki.mirza@sjsu.edu, 4-3175) will be the new point of contact. Please feel free to reach out to her if you have any questions or require additional information.