ABSO training workshop series – Introduction to Budget Management Starts Tomorrow!

This is your friendly reminder to join ABSO this month for an opportunity to learn the basics of budget management. Our first of three training workshops starts tomorrow Friday, 4/14!

This workshop series offers an overview of the commonly used fund types, expense tracking, and reconciliation.  Come and learn how to track all of your financial details on one spreadsheet!  This workshop series will take place virtually over three days – April 14, 21, and 28 between 10 – 11 am.

All department admins new to Academic Affairs or interested in getting a refresher are encouraged to attend.  Please register if you haven’t yet done so using the link provided below before 4/14.



Extension Request for Faculty Startup

To streamline the way startup extension is granted, ABSO has created a DocuSign template to facilitate the approval process.  Faculty who wish to request to request an extension of time to expend against their startup funds should complete the form at least 30 days before the expiration date.  Please be reminded that startup funds cannot be extended beyond the end of a faculty member’s probationary period except for a compelling reason.  In addition, expenditures that exceed the startup budget will be the responsibility of the faculty member’s home department.  Refer to the AAD Startup Funds Guidelines for additional information.


The Extension Request form has embedded conditional routing.  It will be routed to the designated reviewers and approvers based on the faculty’s home college.  Users will only need to enter the name and email of their Department Chair and Admin when initiating the form.


To learn more about the management of startup funds, please refer to the Faculty Startup page on the Hub.  If you have any issues or questions, please contact academic-budgets@sjsu.edu.


Please feel free to share this information with any staff or faculty as appropriate.

Cash Payments to Research Subjects

The Division of Research & Innovation, Research Foundation, and Tower Foundation have jointly published guidelines for cash payments to research subjects.  While cash payments cannot be drawn or reimbursed from state funds, they can be made from competitive and non-competitive awards from federal or private sources, philanthropic grants and awards, and donations managed by the Research Foundation and Tower Foundation.  Please reference the guidelines for the scope, process, and contact information.

This guide can be found on the Hub under Tools and Resources in Faculty Toolkit and Budget & Finance.

Assigned Time Data Entry System is Currently Down

The Assigned Time Data Entry System is currently experiencing issues. IRSA & IT are currently working on troubleshooting the issue(s). ABSO will provide an update as soon as they have more information.

For technical issues, please contact IR directly, institutional-research@sjsu.edu.

For other questions and concerns, please contact abso@sjsu.edu.