The Database and Assigned Time System are both back up.
As a reminder for technical issues, please contact IR directly at, institutional-research@sjsu.edu.
For other questions and concerns, please contact abso@sjsu.edu
Author Archives: ABSO
Assigned Time Data Entry System is Currently Down
The Assigned Time Data Entry System is currently experiencing issues. IRSA & IT are currently working on troubleshooting the issue(s). ABSO will provide an update as soon as they have more information.
For technical issues, please contact IR directly, institutional-research@sjsu.edu.
For other questions and concerns, please contact abso@sjsu.edu.
Spring 2023 Assigned Time Reporting
The Assigned Time Data Entry System is now open for Spring 2023. Employees responsible for entering and approving time may log in through the Institutional Research Assigned Time webpage. For those who are responsible for assigned time reporting but cannot access the system, please request access by filling out the Access Request Form. Reminders:
- All Chair approval must be completed prior to college-level approval.
- All assigned time must be approved at the department and college levels to advance to division approval.
Departments should refer to their dean’s office for any internal reporting deadlines. Please note that all assigned time entries must be entered and approved by the dean no later than Monday, February 13, 2023.
Contact us:
- For technical issues, such as a missing appointment or department, contact institutional-research@sjsu.edu
- For login issues, contact academic-budgets@sjsu.edu
- For questions regarding Assigned Time codes and usage, contact academic-budgets@sjsu.edu
Out-of-State Employment Policy
University Personnel has confirmed from The California State University Chancellor’s Office that faculty hired to teach exclusively and only in special sessions are exempt from the CSU Out-of-State Employment Policy. If you have faculty who reside out of state and you want to hire them to teach online special session courses only, there is no need to request an exemption from Out-of-State Employment Policy.
- This policy does not apply to individuals who teach both stateside and special session.
- Qualified California candidates should be considered and hired for these courses if they meet our needs.
- Additional resources are listed below regarding the Out-of-State Employment Policy.
Out of State Hire Request Form
Guidance for Administering the Out-of-State Employment Policy Summary
Changes to Interagency Financial Transactions (IFTs)_Updated Links
Interagency Financial Transactions (IFTs), formerly known as Cash Posting Orders (CPOs).
Beginning FY 2022/23, departments, colleges, and units will be responsible for processing the faculty payment requests via Special Consultant or Category 2403 for funds provided via IFTs. Please refer to the faculty additional employment website under UP for additional information on these types of payments.
University Personnel Faculty Services (UPFS) has approved IFTs that meet certain criteria to be processed directly via the Special Consultant Payment request, bypassing the pre-approval requirement. This only applies when one of the two items listed below is included as part of the IFT supportive documentation.
- An approved Faculty Engagement form
- A memo that includes the faculty name, the scope of work, and the amount to be paid
A budget allocation will be posted to the faculty’s home department with Class Code 1024 – Chancellor’s Office to help identify IFT funds. A copy of the budget journal will be sent to the college and department for their records.
All departments, colleges, and units will be responsible for tracking IFT activities within their area.
Please refer to the AA Resource Hub for additional information.