SJSU Teach Online Certificate Summer 2021 Program

The SJSU Teach Online Certificate Program is returning the second year!  The faculty members who have completed this three-week program will receive a stipend payment. Departments may refer to the Teach Online Payment dashboard to review the list of faculty who joined the program as well as the stipend payment status.  Please note that the option to receive professional development funds in lieu of a stipend is NOT offered this year.

Please also be reminded that the entire payment process, from workload review, ESS/Payroll review, to check issuance, could take as long as four weeks.

Teach Online Payment Dashboard:

Select “Summer 21” from the Session filter:


Path on Hub: Budget & Finance > Start-Up & Professional Development > Teach Online Certificate Program > College/Department Dashboard

HEERF First Priority Funding

This message is for the colleges and unis that have received HEERF funding from the division.

The Hub has been updated to include information on the HEERF funding commitments. With the campus opening up access to the HEERF Fund 70602 and encouraging direct expenditures against it, it is important for department users to follow the guidelines when processing HEERF-related transactions.


  • Each project is assigned a unique project number; this number must be used on all transactions.
  • Class code 4716 is also required.
  • POs and PCard charges should be posted directly in HEERF 70602.
  • Continue using CARES Act positions created last year for consultants and student assistants.

Please contact for questions and concerns.


Summer 2020 Teach Online Professional Development Grant Expenditure Deadline

Please be advised that the Summer 2020 Teach Online Professional Development Grant will expire on May 15, 2021. Travel Reimbursements, Direct Payment, Employee Reimbursement, PO invoices, journal transfers (including HR Expense Adjustment) must be fully approved by that day.  Student Assistant hours must be entered by May 2021.  

Because this program is a part of CARES Act and the funding expires this fiscal year, extension requests will be not accepted.  

To get a list of faculty who have received a Summer 2020 Teach Online Professional Development Grant, please visit the Teach Online College Dashboard.


Reference: Hub > Budget & Finance > Other > CARES

CARES Act Round 1 Expenditure Deadlines

For those units that have received CARES Act allocations in the fall, please note the following expenditure deadlines:

All expenses must be reflected as Actuals in the data warehouse by March 31, 2021 in order to qualify.  For those who have open PO’s, please encourage the vendor to invoice as soon as possible. 

Student Assistant
All Student hours must be reported in the system by March 31, 2021.  

Special Consultant
All special consultant payments must be posted and reflected on the April 2021 LCD.  Please work closely with UP to get the payment forms processed in a timely fashion.

Important: Consult with your college as they may have their own internal processes that must first be met.


Reimbursements for qualified expenses will be deposited in Op Fund.

As previously mentioned, departments must apply class code 4738 to all OE&E and payroll transactions related to these CARES Act activities.  Transactions without the proper code will not be considered. 


Please contact if there are any questions.


Reference: Hub > Budget & Finance > Other > CARES