Category Archives: Announcement

Spring 2025 Assigned Time Reporting

The Assigned Time Data Entry System for Spring 2025 is now open.  Employees responsible for entering and approving time can log in through the IRSA Assigned Time portal. System access has been updated based on each employee’s role and involvement in the process, as approved by the DRO in each college. If you are unable to log in, please request access by submitting an Access Request Form. Please check your access before submitting a request.

Deadline

All assigned time entries must be entered and approved by the dean by Friday, February 21, 2025.  Departments should consult their dean’s office as additional internal reporting deadlines may apply.

Contact Information

Update to the Academic Affairs Division Telecommuting Agreement Process

We are implementing an important update to the telecommuting agreement process for the Academic Affairs Division. Effective immediately, we are shifting to a calendar-year model for all telecommuting agreements, regardless of an employee’s hire date. Here’s what you need to know:

  • Calendar Year Model: We are in the process of transitioning all of our telecommuting agreements to a January–December schedule. This update will standardize agreements across the Division to streamline tracking and renewals.
  • Standard Campus/Remote Model: The standard schedule for telecommuting is a 3-day campus / 2-day remote model. Any department or unit requesting a schedule other than this 3/2 split must be prepared to submit written justification from the Appropriate Administrator if requested by the Office of Equal Opportunity.
  • Agreement Cycle: When an employee’s current Telecommuting Agreement expires, the new agreement must have an end date of 12/31/25 to align with the calendar year model. For agreements ending on 12/31/2024, please submit a new agreement in December to allow for approval processing and ensure an effective start date of January 1, 2025.
  • Guidelines and Resources: Review the telecommuting process – including the policy, signing authority, and agreement guidelines – on the AA Resource Hub. As a reminder, please use the AAD-specific Telecommuter Agreement, also available on the AA Resource Hub.
  • Telecommuting Help and FAQs: For more information, check out UP’s Telecommuting Help and FAQs webpage.

If you have any questions, please consult with your DRO/manager or reach out to ABSO at abso@sjsu.edu.

Thank you for your cooperation in this transition to a streamlined telecommuting process.

New ABSO Budget & Finance Hub

As our Hub continues to grow, we are dedicated to improving how we organize and present information. This year, ABSO is focusing on enhancing accessibility through refined content. We are excited to announce the launch of a dedicated website for budget and finance topics. This site features new and enhanced content designed to guide users through the complexities of finance, supporting their journey towards financial success.

Key highlights of the new site include:

  • FAQs covering major funds and processes
  • Calendars detailing state-side budget and PaCE revenue distribution
  • Finance management resources, such as frequently used SJSU@Work queries by the ABSO team!
  • Cheat sheets and best practices

Visit the Hub and click on the Budget & Finance tile to explore the new site!

Fall 2024 Assigned Time Reporting

The Assigned Time Data Entry System for Fall 2024 is now available. Employees responsible for entering and approving time can log in through the IRSA Assigned Time portal.  System access has been updated according to each employee’s role and involvement in the process as approved by the DRO in each college. Those responsible but unable to log in should submit an Access Request Form.   Please check your access before submitting a request form.

Deadline
Please note that all assigned time entries must be entered and approved by the dean no later than Friday, September 20, 2024. Departments should consult their dean’s office as additional internal reporting deadlines may apply.

Contact

Update on Recruitment Request Process

Following up on the Provost’s message regarding Budget Adjustments for FY 24/25, please do not submit any recruitments, classification/compensation reviews, stipends, overloads, etc., until the Provost approves your College’s/Unit’s plan for the 6% budget cut.

Additionally, University Personnel has updated the Rationale to Recruit form to be a PowerForm. Please note that we now require the Dean, Vice Provost, or AVP to sign off as the Appropriate Administrator. We also recommend that the DRO or unit manager initiate the request. Please review the process in the Academic Affairs Resource Hub.

If you have any questions, please contact Jessica Larsen at jessica.larsen@sjsu.edu.