New Team Member in ABSO

An announcement from Sami Monsur, Senior Director of Academic Budgets, Administration, and Operations:

After a two-year wait, we have filled our vacant Analyst position in ABSO! I am happy to introduce Joanna Gaona to our team! Joanna is a proud Spartan, having graduated from San Jose State in 2015 with a BS degree in Business Administration and Management.

Joanna’s biggest role will be working with the ABSO team to continue streamlining and improving processes in AAD and in partnership with other divisions. She also will work with the division units on their budget and procurement needs.

Joanna also will be managing travel approvals. Many thanks to Melanie Schlitzkus, who had been helping out while this position was vacant; her support was critical especially during the pandemic. We have started transitioning this area of work over to Joanna but they will continue working together until she is fully up to speed.

In the meantime, please make time to introduce yourself to Joanna and welcome her to our team! She is here to help!

Fall 2021 Assigned Time Reporting

This message is for Department Admins, Chairs, Deans, and Associate Deans.

We have had some recent setbacks with Faculty Planner that has forced us to put the platform on hold for the time being. Two key people who worked closely with department users have left Blue Sail Data, and the key programmer in India recently passed away from the COVID-19 virus. Our campus partners in the Budget Office and Contracts have been very supportive during the process, but with the key staff losses at Blue Sail Data, we no longer have the critical support we need to move Faculty Planner forward at this time.  Given the circumstances, the assigned time reporting will have to be done through the regular Assigned Time Data Entry System until further notice.

Institutional Research has responded quickly to prepare the portal for fall 2021 reporting and the system is now open for entry.  To log in, please visit

Departments should refer to their dean’s office for internal reporting deadlines.  Please note that all assigned time entries must be entered and approved by the dean no later than Wednesday, September 8, 2021.

Please contact for questions and concerns.


Important Dates

August 19……………………………First Day of Instruction
August 31……………………………Last Day to Drop Courses
September 8……………………….Last Day to Add Courses
September 16……………………..Enrollment Census Date

Spring 2021 Q&A Session for Faculty RSCA, Start-Up, and Professional Development Funds

In order to better assist the department admins in their support role to faculty, the Office of Research has partnered with ABSO to host a Spring 2021 Admin Q&A Session on Thursday, April 8 from 9 am to 10:30 am.

The session will include a short presentation on the different types of faculty funding prior to giving participants an opportunity to ask questions relating to RSCA, start-up, and/or professional development funds. Interested parties may register here.

Welcome to ABSO News & Updates

Welcome to the ABSO News and Updates blog.  

ABSO is a newly formed unit in the Provost’s Office that offers support to academic projects, HR planning, process improvement, and budget management..  We will be using this blog to disseminate information and communicate division processes and updates to our colleges and departments.  

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