Update on Recruitment Request Process

Following up on the Provost’s message regarding Budget Adjustments for FY 24/25, please do not submit any recruitments, classification/compensation reviews, stipends, overloads, etc., until the Provost approves your College’s/Unit’s plan for the 6% budget cut.

Additionally, University Personnel has updated the Rationale to Recruit form to be a PowerForm. Please note that we now require the Dean, Vice Provost, or AVP to sign off as the Appropriate Administrator. We also recommend that the DRO or unit manager initiate the request. Please review the process in the Academic Affairs Resource Hub.

If you have any questions, please contact Jessica Larsen at jessica.larsen@sjsu.edu.

New Process for Recruitments

With the implementation of the soft hiring freeze, effective immediately, the President’s Cabinet will review the justification for all recruitments before posting and at the final stage before an offer is extended. As such, the new Rationale to Recruit DocuSign form is now available and includes multiple levels of approval within the Division and up through the Cabinet. The Cabinet will also review all Temporary Appointments, including Special Consultants and Emergency Hires. The updated process is outlined on the AA Resource Hub.

For job cards awaiting approval in CHRS Recruiting, you must complete the new Rationale to Recruit form. Once approved, upload the signed Rationale to Recruit form to the existing job card, click Submit, and notify the pending approver.

For other requests (Emergency Hire, Casual Worker, Retired Annuitant, Special Consultant) previously submitted and yet to be approved, you must re-submit the request using the new Rationale to Recruit DocuSign form.

Lastly, there will be an updated form for Classification/Compensation requests, including stipends, overloads, etc. More information coming soon.

If you have any questions, please contact Jessica Larsen, jessica.larsen@sjsu.edu.

Courses & Their Classification Workshop Recording & Slides

Yesterday, Tuesday, February 6, 2024, we offered our workshop on Courses & Their Classifications. This workshop is part of the suite of ABSO Training Courses announced last November, and was co-hosted by the staff in the Office of Academic Scheduling and Space Management and the Office of Undergraduate Education (Curriculum). We are sharing the workshop recording and slides with those of you who may have missed the workshop or would like access for future reference.

The workshop reviewed the curricular structure (courses vs. classes), how they relate to course classifications and how this impacts requirements for class time, and the process and timelines for curricular changes as published officially in the annual Academic Catalog. This workshop was primarily designed for department schedulers, but any SJSU staff or faculty are welcome to review the recording and slides. We are planning to include this workshop recording as a small part of a larger “Introduction to Academic Scheduling” class planned as part of the ABSO Training Courses.

Courses & Their Classification Workshop

As part of the suite of ABSO Training Courses announced last November, we are excited to announce a workshop on Courses & Their Classifications on Tuesday, February 6, 2024 from 11:00-11:45 AM via Zoom. This workshop is co-hosted by the staff in the Office of Academic Scheduling and Space Management and the Office of Undergraduate Education (Curriculum).
The workshop will review the curricular structure (courses vs. classes), how they relate to course classifications and how this impacts requirements for class time, and the process and timelines for curricular changes as published officially in the annual Academic Catalog. This workshop is primarily for department schedulers, but any SJSU staff or faculty are welcome to attend.

Announcing ABSO Certificate Program for AA Staff

The ABSO Certificate Program is a career-building experience for professional staff in the Academic Affairs Division. ABSO will offer various courses each semester to help you develop your full potential and grow professionally at SJSU. The courses in this program are organized into three tracks to help you decide which path to focus on.

  • Foundational
    Courses offered in this track will introduce fundamental topics and help build a foundation for your future career path at SJSU.
    A minimum of 3 courses must be completed for certification
  • Exploratory
    As you explore pathways toward your career development at SJSU, these courses will pique your curiosity and help you understand more about the functional aspects of the Academic Affairs Division.
    A minimum of 2 courses must be completed for certification
  • Specialty
    Courses focused on specific areas of interest so you can level up your career development or leadership skills.
    A minimum of 2 courses must be completed for certification

To view specific courses in each track, please visit the ABSO Certificate Program webpage.

Expectations
Courses are offered as synchronous and asynchronous and are administered in Canvas. Some courses may have multiple modules and dates. Participants can enroll in as many courses in each track but must complete the minimum number of courses to earn a certificate of achievement for the finished track. Assignments and quizzes are required and will impact the successful completion of the program.

Manager approval is required if a participant takes the course during work hours.

Timeline
Each track can be completed within 18 – 24 months if participants follow the course schedule.

Course Schedule
Fall 2023
Basic Academic Affairs Personnel Management (10 – 12 hrs). This course consists of four modules.

  • Module 1: Position Management (time certain, in person)
  • Module 2: Assigned Time (pre-recorded, set time frame to complete)
  • Module 3: Student Employee Recruitment & Hire Process (time certain, Zoom)
  • Module 4: Academic Affairs Processes & Resources (time certain, Zoom)

 As new courses become available, they will be posted on the AA Resource Hub and announced via the ABSO blog.

Registration
This program is sponsored by the Office of the Provost and is free to all professional staff in the Academic Affairs Division.

If you are interested in participating in the ABSO Certificate Program, please register here and indicate which track you are interested in. You will be added to Canvas and grouped with your cohort. We will use Canvas to communicate information and course schedules and materials.

Questions
Contact abso@sjsu.edu.