Assigned Time System Update: Open for Data Entry

Thank you for your patience as we worked to resolve the Assigned Time System issues. After troubleshooting with the IT team, IR has resolved the issues employees entering data were experiencing last week. Designated employees are now able to enter and approve assigned time into the system by logging in using the Assigned Time webpage. If you do not have access to the system, please submit an Access Request Form. Reminders:

  1. All Chair approval must be completed prior to college level approval.
  2. All assigned time must be approved at both the department and college level to move forward to division approval.

Departments should refer to their dean’s office for any internal reporting deadlines. Please note that all assigned time entries must be entered and approved by the dean no later than Friday, September 9, 2022.

For any further technical issues, please contact IR directly at institutional-research@sjsu.edu. For questions about assigned time codes, review the Assigned Time Codes and Instructions or contact abso@sjsu.edu.

Assigned Time Data Entry System Currently Down

The Assigned Time Data Entry System is currently experiencing issues. IESA & IT are currently working on troubleshooting the issue(s). IESA will provide an update as soon as they have more information (IESA blog link).

For technical issues, please contact IR directly, institutional-research@sjsu.edu.

For other questions and concerns, please contact abso@sjsu.edu.

Fall 2022 Assigned Time Reporting

The Assigned Time Data Entry System is now open for Fall 2022. Employees responsible for entering and approving time may log in via the Institutional Research Assigned Time webpage.  For those who are responsible for assigned time reporting but cannot access the system, please request access by filling out the Access Request Form.

Departments should refer to their dean’s office for any internal reporting deadlines. Please note that all assigned time entries must be entered and approved by the dean no later than Friday, September 9, 2022.

 

Updates to Assigned Time Codes

The descriptions of several assigned time codes have been updated for clarity.

Please visit the Assigned Time Codes and Instructions for more details.

For questions and concerns, please contact abso@sjsu.edu.

Faculty Research Expenditure Tracking

To align with SJSU’s strategic goal to enhance faculty research, all divisions are required to track research expenditures for reporting purposes. Academic Affairs Division implemented two new fund numbers -70026 Faculty start-Up and 70031 RSCA Programs- intended to separate start-up and select RSCA expenditures from our ordinary operating budget and introduced the systematic use of faculty class code for expenditure tracking. In the last phase of this transition, departments are asked to track all other research-related expenditures in a similar manner.

Just-in-time Research Expenditures

Effective immediately, please use Program Code R07 with your primary department ID and fund number for any transactions related to research. This includes all just-in-time research expenses that are covered by a department’s CSU Operating Fund budget and/or PaCE funds. The use of faculty class codes is optional.

College and Department-Wide RSCA Programs

Colleges may deposit CSU Operating Funds into Fund 70031 for any organized college- or department-wide RSCA programs, travel and professional development grants, and retention grants offered to their faculty. As with all other RSCA grants in 70031, grant award deadlines may cross fiscal years, and award funds may be carried forward without year-end restrictions. Grant activities will be tracked using Program Code R07 and faculty class codes.

Any questions and concerns should be directed to your college Director of Resources and Operations and college resource and financial analysts.

Vacant Rate Increase

University Vacant Rate is a budgeted salary range for the cost of hiring temporary faculty to cover instruction normally assigned to a tenure track faculty who have been released from instructional assignments.  The current rate of $6,578 for a 3 WTU (or 0.2 FTEF/semester) will increase to $6,838 in light of the recent contractual salary increases effective July 1, 2022.

Please refer to the Provost’s Office website for additional information.

If you have any questions, please contact abso@sjsu.edu.