Acad Sched & Space Mgt (AS&SM): Summer 2025 Published & Winter/Spring 2026 Survey

Summer 2025

The Summer 2025 class schedule published today, March 18, 2025. Continuing students will begin registration in three weeks on April 9. This early publication of the Summer 2025 class schedule is important to support our student’s planning to make progress in their programs as supported by the undergraduate and graduate advising communities.

Winter/Spring 2026 Survey

AS&SM is preparing for the next class schedule production cycle for Winter/Spring 2026. We have prepared a brief Winter/Spring 2026 Class Schedule Production Timeline Survey that we hope you will complete no later than Friday, March 28, 2025.

Acad Sched & Space Mgt (AS&SM): *Correction* Fall 2025 Round 1.5 Production Ends & Summer 2025 Publishes in One Weeks

Summer 2025

The Summer 2025 class schedule publishes on March 18, 2025, which is in one week, and continuing students will begin registration three weeks later on April 9. This early publication of the Summer 2025 class schedule is important to support our student’s planning to make progress in their programs as supported by the undergraduate and graduate advising communities.

Fall 2025

Tomorrow, March 12, Round 1.5 of the Fall 2025 class schedule production concludes. On January 28, Claudia Quinonez in AS&SM distributed various reports to college schedulers to identify classes with inconsistent data that need corrections. Examples of inconsistent data include classes with missing components, missing rooms or missing meeting patterns, classes scheduled incorrectly during prime-time or scheduled outside of their managed spaces, etc. If you had no reports, thank you for being extraordinarily detail-oriented!

After Round 1.5 if AS&SM needs to delete any remaining inconsistent data, the impact will be that these classes will not be optimized into small and medium University Lecture Rooms, as needed. These classes may be re-added during Round 2, which is scheduled from April 1-4. 

Fall 2025 class schedule data must reflect the expected reality by the end of Round 1.5. This includes that:

  • Enrollment capacities must match actual enrollment to be assigned the right sized rooms.
  • Instructors must be assigned to allow back-to-back classes to be assigned in the same classrooms.

Instructors and department staff should share feedback about optimization with their department chairs. Department chairs should discuss feedback with their Academic Associate Deans or Directors of Resources & Operations, as designated by college.

Updated University Lecture Rooms (ULR) Event Form Requirements

As of September 2024, AS&SM updated the University Lecture Rooms (ULR) Event Form to require a Vice President or College Dean (or their designee) signature for events involving off-campus guests. 

DocuSign Instructions

When routing the DocuSign envelope, update Recipient #3 to the Vice President or College Dean (or their designee) (see the example). If this information is not updated while selecting “Yes” for off-campus guests on the form, it may cause routing issues. If you fail to update Recipient #3, your DocuSign will NOT route for approval to AS&SM.

Off-Campus Guests

A couple of reminders for events including off-campus guests: 

The change aligns with the system-wide and campus Time, Place, & Manner Policies. Going forward, all ULR event requests that include one or more off-campus guests will require a signature from the  Vice President or College Dean (or their designee). We last shared this information at the September 16, 2024 ASUG Meeting and November 2024 ABSO Blog post. 

Academic Scheduling and Space Management (AS&SM): Fall/Summer 2025 – End of Round 1 Production

This Friday, February 21, 2025 is the end of the initial production for the class schedules for Summer 2025 and Fall 2025.

As a reminder, AS&SM is launching a new optimizer process for assigning small and medium University Lecture Rooms starting in Fall 2025. This means you should not be assigning facility IDs in MySJSU for small or medium sized (less than 100 student seats) University Lecture Rooms (URLs) – see page 1 of the Lecture Room list.

Department schedulers are expected to enter their regular session class schedules in MySJSU in Round 1 (now until 2/21). Round 1.5 (3/3 to 3/12) will allow for department schedulers to clean audit issues shared by AS&SM. Class schedule data must reflect the expected reality by the end of Round 1.5. This includes that:
  • Enrollment capacities must match actual enrollment to be assigned the right sized rooms.
  • Instructors must be assigned to allow back-to-back classes to be assigned in the same classrooms.

Instructors and department staff should share feedback with their department chairs. Department chairs should discuss feedback with their Academic Associate Deans or Directors of Resources & Operations, as designated by college.

Academic Scheduling & Space Management (AS&SM) – Urgent Pre-Census Task Spring 2025: Classes No Instructors

Department schedulers must add or make final updates for Spring 2025 Classes by next Wednesday, February 19, 2025, which is the Enrollment Census Date (“Census”).  Department schedulers have access to update instructors directly in MySJSU until end of business on Census. Review the Spring 2025 Classes with No Instructors or Enrollment report.
Several non-supervision sections with no enrollment are also flagged in the Spring 2025 Classes with No Instructors or Enrollment report. Department schedulers must at minimum remove instructors from these sections or submit a request to cancel these sections by next Wednesday, February 19, 2025.
Email academicscheduling@sjsu.edu should you have any questions.