2025-26 Vacant Rate

The Vacant Rate, also known as the Replacement Rate, is used for budgeting the cost of hiring faculty to cover courses typically taught by tenure-line faculty released from instructional duties.

For FY 2025-26, the rate will increase from $7,204 to $7,989 for a 3 WTU (0.2 FTEF) course buyout, following recent salary adjustments.

Please refer to the Provost’s Office website for additional information.

If you have any questions, please contact academic-budgets@sjsu.edu.

Acad Scheduling & Space Mgt (AS&SM): Reminders & Updates for AY25-26

Academic Scheduling & Space Management (AS&SM) is sharing several important reminders and updates with you to prepare for the Academic Year 2025-2026:

    • AS&SM Website Moving Effective July 1, 2025
    • Class Schedule Production for Winter/Spring 2026
    • Lecture Room Request Timelines for Fall 2025

AS&SM Website Moving

Since January 2024, AS&SM has been working to migrate internal process content from the standalone AS&SM website to the ABSO AS&SM Hub. As part of this initiative, all essential content has been streamlined and integrated into the Provost’s Office / ABSO website.

The standalone AS&SM website will be officially unpublished on July 1, 2025. A redirect will be in place to guide visitors from the current site to the Provost’s Office / ABSO website


Class Schedule Production

Refer to the one-page Winter/Spring 2026 Class Schedule Production Calendar for key dates. For comprehensive guidelines and timelines, refer to the Winter 2026 Class Schedule Production Packet and Spring 2026 Class Schedule Production Packet.

    • Winter 2026 Earlier Start of Term: The Winter 2026 term will begin earlier than usual due to the limited number of instructional days available in January before the Martin Luther King Jr. Holiday. The term instructional days are scheduled on December 22–23, 2025 and January 2–16, 2026 (13 total instructional days).
    • Spring 2026 Shortened Timeline: To allow AS&SM time to assign classes to lecture rooms and based on survey feedback collected earlier this year, the Round 1 and Round 1.5 timelines for Spring 2026 class scheduling will be compressed.
      • Round 1: September 2–9, 2025 = 6 business days (previously 9 business days)
      • Round 1.5: September 16–22, 2025 = 5 business days (previously 7 business days)
      • Round 2: October 6–8, 2025 = 3 business days (no change)

Lecture Room Request Timelines

The submission timelines for events and ad hoc/supervision classes in lecture rooms ensure scheduling priority. The priority applies to both University Lecture Rooms (ULRs) and College Managed Lecture Rooms (CLECs).

    • Ad Hoc / Supervision Classes in Lecture Rooms: AS&SM begins accepting requests for classes with occasional meetings or supervision classes one month before the first day of classes. For Fall 2025, these requests will be accepted starting on 7/20/2025.
      • Use the ULR Request Form or CLEC Event List for:
        • supervision classes with TBA meeting patterns; or, 
        • classes with occasional meetings up to 8 meetings total (instruction modes 03, 04, & 11).
      • Use the OnBase Change Form for supervision classes with a designated day and time (instruction modes P, 05, & 06).
    • Event Requests in Lecture Rooms: For Fall 2025, AS&SM will being accepting event requests in lecture rooms (excluding final exams week) on the following schedule:
      • Friday, Saturday, and Sunday: Begin accepting on 7/1/2025.
      • Monday through Thursday: Begin accepting on 9/4/2025. The first allowable date for Monday through Thursday events is 9/8/2025. This delay accommodates the high volume of activity in the first three weeks of the semester, especially as it relates to relocating classes to support accommodation or pedagogical needs. Delaying Monday through Thursday event scheduling in lecture rooms allows us to manage these critical changes effectively.

Transition Miscellaneous Payment Process to OnBase

We are pleased to announce that, effective immediately, the Miscellaneous Payment Form has been transitioned from DocuSign to OnBase.  This change is designed to enhance efficiency and streamline administrative workflows. The new OnBase form has a similar look and feel to the previous DocuSign form and requests the same information, allowing you to continue your work with minimal disruption.

What You Need to Know:

  1. Central Management by University Personnel: The transition to OnBase means that all Miscellaneous Payment Forms will now be managed centrally by University Personnel. This change ensures consistency and improves oversight across all departments.
  2. No Need for Resubmission: If you have already submitted a form via DocuSign, rest assured that it will be processed as submitted. There is no requirement to resubmit using the new OnBase form.
  3. Payment Types: The three specific payment types that can be processed using this process remain unchanged. They are:
    • Faculty Awards
    • Faculty Training Stipend Payments
    • Summer RSCA Fellowships

To access the new OnBase form and learn more about the payment process, including important limitations and instructions, please visit the UP Miscellaneous Payment Request website.  The website provides comprehensive details to guide you through the transition and ensure a smooth experience.

Those who frequently use the form for payment requests may want to consider attending a training session to learn more about this process. The session will be conducted via Zoom and requires no pre-registration.

Training Details:

  • Date: Monday, June 16, 2025
  • Time: 3:00 pm
  • Zoom Link: Zoom 

Please contact University Personnel if you have any questions.

Discover the SJSU Employee Marketplace: Share, Swap, and Support!

Discover the SJSU Employee Marketplace: Share, Swap, and Support!

We’re excited to introduce a new way to maximize our campus resources — the SJSU Employee Marketplace! 🎉

The Employee Marketplace is your go-to space to list furniture, office supplies, or equipment that your department no longer needs — and to find items you do need without ordering something new. It’s all about sustainability, saving money, and supporting each other across the organization.

Here’s how it works:

  • Have extra items? Post them on the Marketplace to offer them up for reuse.
  • Need something? Browse current listings or post a “seeking” request.
  • Making a move or redesigning your space? This is the perfect place to offload or source furnishings.

Why use the Marketplace?

✅ Cut down on waste
✅ Save time and money
✅ Help other departments
✅ Promote sustainability across our workplace

Whether it’s a spare chair, a set of filing cabinets, or an anti-fatigue mat looking for a second life, the Marketplace is here to help you connect.

👉 Visit the SJSU Employee Marketplace today and start sharing!

Make sure to check out the page regularly for new postings! 

Let’s make the most of what we already have — together.

New Course Launch: Fundamentals of Enrollment Management

We’re excited to announce the launch of a brand-new course in the Pathway to Employee Excellence training program: Fundamentals of Enrollment Management, part of the Exploratory Track. This course is designed to deepen professional knowledge and strengthen campus-wide collaboration. Provost Vincent Del Casino and Sr. AVP of Enrollment Management Andrew Wright will lead it, along with guest speakers.

Course Description

Fundamentals of Enrollment Management provides an overview of key strategies and best practices for attracting, enrolling, and retaining students. Participants will explore recruitment planning, admissions processes, financial aid considerations, student success initiatives, and data-driven decision-making. Through discussions and real-world examples, the course equips attendees with the foundational knowledge needed to support SJSU enrollment goals effectively.

You’ll leave with a stronger understanding of how your work supports SJSU’s broader enrollment goals—and practical tools to help move the needle.

Who Should Attend?

  • Staff and Management involved in student recruitment, admissions, financial aid, or student success initiatives
  • Team members interested in data-informed decision-making
  • Anyone who wants to understand better how SJSU attracts, enrolls, and retains its students

Whether you’re new to enrollment work or looking to refresh your skills, this course offers foundational insights that apply across departments.

What You’ll Learn

By the end of the course, participants will be able to:

  • Understand Core Concepts
  • Analyze Enrollment Data
  • Develop Recruitment Strategies
  • Evaluate Admissions Processes
  • Assess Financial Aid Impacts
  • Apply Best Practices

Course Highlights

  • Format: A blend of lectures, interactive sessions, case studies, and hands-on workshops. Five modules, all delivered in person (no Zoom format) to maximize learning through collaboration, peer interaction, and hands-on engagement. If you cannot attend all modules, please consider registering for a future course.
  • Dates:
    • Module 1: July 31, 9:00 – 10:30 am
    • Module 2: August 5, 1:00 – 2:30 pm
    • Module 3: August 7, 1:00 – 2:30 pm
    • Module 4: August 12, 1:00 – 2:30 pm
    • Module 5: August 14, 9:00 – 10:30 am
  • Assessments:
    • Module quizzes
    • Final project to synthesize learning

Ready to Explore?

Join us for this valuable opportunity to learn how enrollment management connects to your daily work—and how you can help shape the student journey at SJSU from first contact to graduation.
Register by June 13, 2025.