The Vacant Rate, also known as the Replacement Rate, is used for budgeting the cost of hiring faculty to cover courses typically taught by tenure-line faculty released from instructional duties.
For FY 2025-26, the rate will increase from $7,204 to $7,989 for a 3 WTU (0.2 FTEF) course buyout, following recent salary adjustments.
Please refer to the Provost’s Office website for additional information.
If you have any questions, please contact academic-budgets@sjsu.edu.
Academic Scheduling & Space Management (AS&SM) is sharing several important reminders and updates with you to prepare for the Academic Year 2025-2026:
Since January 2024, AS&SM has been working to migrate internal process content from the standalone AS&SM website to the ABSO AS&SM Hub. As part of this initiative, all essential content has been streamlined and integrated into the Provost’s Office / ABSO website.
The standalone AS&SM website will be officially unpublished on July 1, 2025. A redirect will be in place to guide visitors from the current site to the Provost’s Office / ABSO website.
Refer to the one-page Winter/Spring 2026 Class Schedule Production Calendar for key dates. For comprehensive guidelines and timelines, refer to the Winter 2026 Class Schedule Production Packet and Spring 2026 Class Schedule Production Packet.
The submission timelines for events and ad hoc/supervision classes in lecture rooms ensure scheduling priority. The priority applies to both University Lecture Rooms (ULRs) and College Managed Lecture Rooms (CLECs).
We are pleased to announce that, effective immediately, the Miscellaneous Payment Form has been transitioned from DocuSign to OnBase. This change is designed to enhance efficiency and streamline administrative workflows. The new OnBase form has a similar look and feel to the previous DocuSign form and requests the same information, allowing you to continue your work with minimal disruption.
What You Need to Know:
To access the new OnBase form and learn more about the payment process, including important limitations and instructions, please visit the UP Miscellaneous Payment Request website. The website provides comprehensive details to guide you through the transition and ensure a smooth experience.
Those who frequently use the form for payment requests may want to consider attending a training session to learn more about this process. The session will be conducted via Zoom and requires no pre-registration.
Training Details:
Please contact University Personnel if you have any questions.
Discover the SJSU Employee Marketplace: Share, Swap, and Support!
We’re excited to introduce a new way to maximize our campus resources — the SJSU Employee Marketplace! 🎉
The Employee Marketplace is your go-to space to list furniture, office supplies, or equipment that your department no longer needs — and to find items you do need without ordering something new. It’s all about sustainability, saving money, and supporting each other across the organization.
✅ Cut down on waste
✅ Save time and money
✅ Help other departments
✅ Promote sustainability across our workplace
Whether it’s a spare chair, a set of filing cabinets, or an anti-fatigue mat looking for a second life, the Marketplace is here to help you connect.
👉 Visit the SJSU Employee Marketplace today and start sharing!
Make sure to check out the page regularly for new postings!
Let’s make the most of what we already have — together.
We’re excited to announce the launch of a brand-new course in the Pathway to Employee Excellence training program: Fundamentals of Enrollment Management, part of the Exploratory Track. This course is designed to deepen professional knowledge and strengthen campus-wide collaboration. Provost Vincent Del Casino and Sr. AVP of Enrollment Management Andrew Wright will lead it, along with guest speakers.
Fundamentals of Enrollment Management provides an overview of key strategies and best practices for attracting, enrolling, and retaining students. Participants will explore recruitment planning, admissions processes, financial aid considerations, student success initiatives, and data-driven decision-making. Through discussions and real-world examples, the course equips attendees with the foundational knowledge needed to support SJSU enrollment goals effectively.
You’ll leave with a stronger understanding of how your work supports SJSU’s broader enrollment goals—and practical tools to help move the needle.
Whether you’re new to enrollment work or looking to refresh your skills, this course offers foundational insights that apply across departments.
By the end of the course, participants will be able to:
Join us for this valuable opportunity to learn how enrollment management connects to your daily work—and how you can help shape the student journey at SJSU from first contact to graduation.
Register by June 13, 2025.