Per the AAD Year-End and Carry Forward Balances Guidelines, roll forwards are completed for the following funds:
- 70031 RSCA
- 70020 SSETF Course Support
- 70026 Start-Up
For questions regarding amounts, please contact connie.kim01@sjsu.edu.
Per the AAD Year-End and Carry Forward Balances Guidelines, roll forwards are completed for the following funds:
For questions regarding amounts, please contact connie.kim01@sjsu.edu.
To provide quick and easy access to essential aspects of the travel policies, ABSO has created a one-page cheat sheet.
What’s Included:
You can find the cheat sheet on the AA Resource Hub. Go to “Budget and Financial Management”, and scroll down to the Travel section under “Tools & Resources”.
Click on the image below to go directly to the cheat sheet.
Student Assistant (SA) Dashboard Deactivation
The SA Dashboard on the Hub was established to identify faculty-specific and funding-specific positions related to Start-Up and RSCA funds. The Active Position List (APL) was recently upgraded by HRIS and now displays chart field information including class and program codes. This advancement in funding visibility and real-time information eliminates the need for the SA Dashboard, which is manually updated and was last refreshed on August 13, 2023. This was the final update to the SA Dashboard and the APL should be used from now on.
Running reports at the college level is available on the SA dashboard, but is not yet available in the APL. HRIS is in the process of adding this functionality. When this feature is included, the SA Dashboard will be completely removed from the Hub. This is anticipated to occur within the next week or two.
SA Positions
ABSO creates 1870 and 1874 SA positions for new Start-Up and RSCA. In the past, 1150 positions were created by ABSO. Additional SA positions only should be requested by departments if it is for other job codes. Check if a position already exists by running the APL prior to submitting a PMAF for a new position. When requesting new positions, be sure to include the information below on the PMAF. After the position is created, run the APL and review the chart field information. If any information is missing, please email position-management@sjsu.edu.
Required Chart Field Information
View detailed instructions on the Hub
New Tenure Track Academic Year 23-24 Cohort
Expired RSCA and Start-Up
There is a grace period of two months for expenses to post against expired RSCA and Start-Up funds. Funds expiring on June 31, 2023 will not be deallocated earlier than August 31, 2023. College-issued funds that expired before the end of fiscal year 22-23 will be returned and journal confirmations will be sent out next week.
Earlier today, we announced that the ABSO Training Site is now live. Under “Past Training Courses”, you can find materials that accompany our Intro to Budget Management training series:
Navigation:
Step 1
Step 2
Step 3
Please contact abso@sjsu.edu if you have any questions or require further information.
If you’d like to allocate Start-Up or RSCA funds to faculty from your college or department budgets, a transfer can be requested using a new quick and easy method. To make a request, use the College or Dept. Issued Start-Up, RSCA, or Professional Development Funds Google Form on the AA Resource Hub.
This form is available under the Budget and Finance menu, under the RSCA or Faculty Start-Up categories:
If you have questions, please contact Connie Kim at connie.kim01@sjsu.edu.