Faculty Research Expenditure Tracking

As a reminder, all divisions are required to track research expenditures for reporting purposes. The Academic Affairs Division implemented two new fund numbers -70026 Faculty Start-Up and 70031 RSCA Programs- intended to separate start-up and select RSCA expenditures from our ordinary operating budget and introduced the systematic use of faculty class code for expenditure tracking. Departments were asked in July 2022 to track all other research expenditures in a similar manner.

Just-in-time Research Expenditures

Please continue to use Program Code R07 with your primary department ID and fund number for any transactions related to research. This includes all just-in-time research expenses that are covered by a department’s CSU Operating Fund budget and/or PaCE funds. The use of faculty class codes is optional.

College and Department-Wide RSCA Programs

Colleges may deposit CSU Operating Funds into Fund 70031 for any organized college- or department-wide RSCA programs, travel and professional development grants, and retention grants offered to their faculty. As with all other RSCA grants in 70031, grant award deadlines may cross fiscal years, and award funds may be carried forward without year-end restrictions. Grant activities will be tracked using Program Code R07 and faculty class codes.

Any questions and concerns should be directed to your college Director of Resources and Operations and college resource and financial analysts.

The original blog announcement from July 2022 can be referenced here.

Spring 2024 Round 1 and 1.5 Class Schedule Open Labs

Academic Department Schedulers: Please join our Academic Scheduling team for open labs via Zoom to answer your Spring 2024 schedule-building questions.

Round 1 Cycle – September 5-15, 2023
Zoom Open Labs

  • Thursday, September 7, 2023 from 2:00 p.m. – 3:00 p.m.
  • Friday, September 8, 2023 from 1:30 p.m. – 2:30 p.m.
  • Tuesday, September 12, 2023 from 11:00 a.m. – 12:00 p.m.
  • Thursday, September 14, 2023 from 2:00 p.m. – 3:00 p.m.

Round 1.5 Cycle – September 22 – October 2, 2023
Zoom Open Labs

  • Monday, September 25, 2023 from 2:00 p.m. – 3:00 p.m.
  • Thursday, September 28, 2023 from 11:00 a.m. – 12:00 p.m.

To attend any of these open labs, please email academicscheduling@sjsu.edu with the specific date(s) and you will receive an invitation with a Zoom link.

For the complete Spring 2024 Production Dates with college dates and deadlines, please check with your college’s Academic Scheduling Users Group (ASUG) representative.

Travel Updates & Reminders

Please reference the following reminders & updates that have been made to the SJSU Travel Checklist.

Travel to Prohibited States:

If you will be traveling to a prohibited state and entering a request in FTS, a Travel to Banned States Exception Request Form is required. Note that this form has been updated and is required for travel that will be using non-state funds. Please make sure this form is routed to Sami Monsur (sami.monsur@sjsu.edu), who is the Provost’s designee. 

Justification Memos:

Justification memos are required when the lodging rate exceeds $275/night (excluding taxes). These memos were previously allowed to be signed by the Dean or the campus VP/Designee. Please be aware the CSU policy states only the campus VP/Designee can approve these memos therefore the SJSU Travel Checklist has been updated to reflect this requirement. Please route these justifications to Sami Monsur who is the Provost’s designee. 

Travel Expense Claim Forms

If routing a Travel Expense Form to the Provost Office (Provost’s Designee Sami Monsur, sami.monsur@sjsu.edu), please make sure it is routed to Joanna Gaona (joanna.gaona@sjsu.edu) for initial before the One-Up Approval signature.


Links to Travel resources: AAD Travel Guide, SJSU Travel Guide, SJSU Travel Checklist.

Please contact abso@sjsu.edu if you have any questions or require further information.

New! Process for Implementing Organizational Change

Academic Affairs now has an official Process for Implementing Organizational Change. Please refer to this page when a proposal is being made to divide or eliminate an academic unit, merge it with another academic unit, or transfer it to another college.

Please contact abso@sjsu.edu if you have any questions or require further information.

ABSO Training Site

ABSO is pleased to announce that the ABSO Training Site is now live! This site is meant to be a tool that will provide training and professional development opportunities on a variety of topics for employees in Academic Affairs. For example, here you will find the presentation and training materials from our first workshop series. 

This site can also be found directly via the ABSO Hub. Also, the Hub’s front page has been updated to make navigation easier! Tiles have been added, replacing the old selection menu which was on the top right of the page.

Please contact abso@sjsu.edu if you have any questions or require further information.