ABSO is pleased to announce new change management tools to assist our departments with the onboarding and offboarding process for employees as well as organizational changes. These checklists are available in the AA Resource Hub on the Organizational Change page. 

Onboarding/Offboarding Checklists

The onboarding and offboarding checklist is a tool designed to assist departments complete tasks that are essential to ensure a smooth transition for employees. For both processes, there are separate checklists for staff, managers, department chairs, and student assistants. Some departments have already used these checklists and we are pleased to receive positive feedback.

As a reminder, the removal of system access is an important step in the offboarding process, including when employees transfer to another department on campus and when access to certain DeptIDS should not be carried to their new role. This can now easily be done using the Finance Systems Access form. Finance has made a slight upgrade to the form to allow for removal requests. The “Remove Access” option is now listed under Request Type:

AAD Organizational Change Checklist

Lastly, the AAD Organizational Change checklist has been in the works and is now officially launched on the AA Resource Hub. This internal checklist is designed to assist campus departments when there are movements with departments, programs, and/or units; and for department mergers, separations, or dissolutions. Note that this checklist complements the FABS Org Change checklist and includes tasks that are specific to AAD departments with a clear delineation of the parties involved.

We hope you will find these checklists helpful and we welcome your feedback. Please reach out to abso@sjsu.edu if you have any questions at all.