Category Archives: Budget & Finance

2023-24 Vacant Rate

University Vacant Rate is a budgeted salary range for the cost of hiring temporary faculty to cover instruction normally assigned to a tenure track faculty who have been released from instructional assignments.  The current rate of $6,838 for 3 WTU (or 0.2 FTEF/semester) will remain unchanged for FY 2023-24.

Please refer to the Provost’s Office website for additional information.

If you have any questions, please contact abso@sjsu.edu.

Deposits made at the Bursar’s Office

This message is for all departments that make deposits at Window 1, in the Bursar’s Office.

Please note that all revenue deposits (cash/checks) collected or received by the department need to be deposited into a revenue account when making deposits at Window 1, in the Bursar’s Office. Deposits posted to non-revenue accounts, such as supplies or salary accounts, create abnormal fund balances for Accounting Services. When this happens, the departments will be asked to reclassify the funds into the appropriate revenue account by filling out an Accounting Journal Upload Template (include a Data Warehouse report as backup documentation), and emailing the template to arbilling-journalrequests@sjsu.edu, with “JE-OTHER: Accounting Upload Template” in the subject line.

To ensure that department deposits are done correctly from the beginning, please use one of the two revenue accounts listed below when filling out the Department Deposit cover page:

580020 – Sales & Serv Educ Activities (use when providing educational activities)
580090 – Revenue Others

If you have questions please contact our office or reach out to Accounting Services.

Vacant Rate Increase

University Vacant Rate is a budgeted salary range for the cost of hiring temporary faculty to cover instruction normally assigned to a tenure track faculty who have been released from instructional assignments.  The current rate of $6,578 for a 3 WTU (or 0.2 FTEF/semester) will increase to $6,838 in light of the recent contractual salary increases effective July 1, 2022.

Please refer to the Provost’s Office website for additional information.

If you have any questions, please contact abso@sjsu.edu.

Enrollment Seat Distribution

Finance has published guidelines on using PaCE for financial expenditures last year.  For those familiar with the existing AAD PaCE Guidelines, the framework of the two guidelines is identical.  Given the similarity in both, AAD will retire its version to avoid confusion.

There are two general rules of thumb when it comes to using PaCE: 

  1. Charge PaCE for direct costs such as instructor salaries and expenses that are solely for self-support programs.
  2. Use the enrollment seat distribution to determine the cost allocation between Op Fund and PaCE for shared/indirect expenses.  

ABSO prepares the Enrollment Seat Distribution report every July to inform the shared cost allocation percentage for the year.  The data is now available on a dashboard in the Hub and is available to all campus users.  

https://sites.google.com/sjsu.edu/aa-resource-hub/budget-finance

Please note that the information presented on the dashboard is to help departments determine an appropriate split for salary and other shared costs.  To better understand how and when to apply the split, please refer to the PaCE Guidelines and consult with your college dean’s office.

Please contact abso@sjsu.edu if there are any questions.