This message is for employees who process student travel and is meant to offer clarity to the process.

Students are not required to submit a Travel Authorization for virtual conferences/events.  However, if the event changes from virtual to in-person, authorizations are required:

• If the student is an SJSU employee, submit an authorization request in FTS before the event.
• If the student is NOT an SJSU employee, fill out the Travel Approval Request form and obtain the necessary approval.

To reimburse a student for out-of-pocket expenses:

• If the student is in FTS, a Travel Reimbursement request can be submitted online.
• If the student is NOT in FTS, submit a Travel Reimbursement Request form to non-employee-travel@sjsu.edu.

Please note that Finance encourages departments to use their GoCard to pay for registration to avoid putting an economical strain on the student.

For more information, please refer to the Virtual Meetings/Conferences FAQs.